• 2-4 years’ experience in accounts payable, finance or a related accounting function
• Completed Grade 12
• 3-year degree or diploma in a Commerce related field
• Strong Knowledge of Accounts Payable Processes and Best Practices:
• In-depth understanding of end-to-end accounts payable functions, including invoice processing, vendor management, payment scheduling, reconciliations and internal controls.
• Familiarity with Financial Regulations and Compliance Standards:
• Working knowledge of relevant financial regulations, tax requirements and compliance standards, such as VAT and audit readiness, with a commitment to maintaining accuracy and accountability in line with regulatory expectations

Skills & Competencies Required:

• Proficiency in Accounting Software:
• Hands-on experience with accounting and ERP systems, able to navigate systems efficiently for invoice processing, reporting and reconciliations.
• Advanced Microsoft Office Skills:
• Strong proficiency in the Microsoft Office Suite, especially Excel as well as working knowledge of Outlook, Word and Teams for communication and document management.
• Attention to Detail and High Level of Accuracy:
• Demonstrates a meticulous approach to processing financial data, ensuring completeness and correctness in all tasks, particularly in invoice handling and reconciliations.
• Excellent Organizational and Time Management Abilities:
• Capable of managing multiple priorities and meeting tight deadlines in a fast-paced environment, while maintaining structure and clarity in daily work.
• Strong Communication and Interpersonal Skills:
• Able to communicate clearly and professionally with internal stakeholders and external vendors, both verbally and in writing, to resolve queries and maintain positive working relationships.
• Effective Problem-Solving and Analytical Thinking:
• Demonstrates critical thinking in identifying and resolving discrepancies, processing issues or system errors, with a proactive and solution-oriented mindset.
• Adaptability and Willingness to Learn:
• Open to learning new systems, processes and regulations.

Key Responsibilities:

• Vendor Setup and Management:
• Collect and verify all required onboarding documentation.
• Set up new vendor accounts in the accounting system and ensure accurate tax classification and compliance with company policies.
• Purchase Order (PO) Matching:
• Accurately match invoices with purchase orders and receiving documentation, ensuring alignment and correctness prior to processing.
• Invoice and Payment Processing:
• Process high volumes of vendor invoices efficiently, ensuring they are coded correctly, approved and paid in accordance with company policies and payment terms.
• Vendor Statement Reconciliation:
• Regularly reconcile vendor statements with internal records to identify discrepancies and ensure all transactions are accurately recorded.
• Invoice and Payment Discrepancy Resolution:
• Investigate and resolve invoice discrepancies, missing documentation or incorrect charges by liaising with vendors and relevant internal departments.
• Month-End Closing Support:
• Assist with month-end closing by preparing supporting documentation, reconciling accounts payable transactions and ensuring timely and accurate reporting.
• Vendor Records Maintenance:
• Maintain up-to-date and organized vendor files, including contracts, contact information and compliance documentation, ensuring records are audit-ready.
• Vendor Communication and Support:
• Respond to vendor queries professionally and resolve payment-related issues in a timely manner, maintaining strong business relationships.
• Audit and Reporting Assistance:
• Support internal and external audits by providing requested documentation, account reconciliations and reports as needed.
• Vendor Account Reconciliation:
• Perform regular reconciliations of vendor accounts, ensuring financial accuracy and addressing outstanding or aged items promptly.
• Process Improvement Support:
• Identify opportunities to enhance accounts payable processes and collaborate with the team to implement efficiency improvements and reduce manual work.
• Compliance with Financial Controls:
• Ensure all activities align with internal controls, financial policies, and approval hierarchies.
• Proactively report any potential compliance issues.
• Cross-Functional Collaboration:
• Participate in finance-related initiatives such as ERP system upgrades, policy reviews and interdepartmental projects to support continuous improvement.

Click Go Apply to apply online!

More related positions