South Africa: Financial Account Administrator (FN 65)/ Finansiële Rekening Administrateur (FN 65) posted by Werkie

(eng= Administrative and Financial Support Officer Our client is looking for a detail-oriented and proactive Administrative and Financial Support Officer to provide comprehensive administrative, bookkeeping, procurement, and liaison support to clients, contractors, and internal teams. This role plays a vital part in ensuring accurate financial reporting, compliance, and smooth operational workflows within the organization. More About The Company: Our client is a dynamic multidisciplinary firm operating within the construction, quantity surveying, engineering, and architectural sectors. The company is committed to delivering high-quality projects on time and within budget while maintaining strong collaboration between clients, contractors, and internal teams. Location: East London, Eastern Cape Salary: R18 000.00 R30 000.00 Working Hours: Monday Friday |08:00 17:00 Available Positions: 1 Start Date: As soon as possible Key Responsibilities: Administrative Support: · Ensure that VAT reports for clients are compiled accurately. · Ensure that claims certificates are issued against payments and reconciled and updated in milestone reports. · Ensure that records are properly filed and archived. · Ensure that the necessary payment documentation is prepared and accurate. · Ensure that mandated or authorized signatures are obtained to authorize payments. · Submit payment advices to the Finance Department timeously. · Ensure that PODs and invoices are obtained from suppliers and contractors. · Ensure that material reconciliation reports are updated. · Ensure that all BuiltSmart reports are prepared and updated monthly. · Ensure responsibility for contractors bank accounts. · Follow up on payment certificates and progress claims with the relevant parties. · Ensure that closure forms are authorized and that funders and relevant stakeholders are fully settled. · Provide project financial information to support managers for the compilation of funder and internal reports. · Supplying project financial information to Support Managers in order for them to compile Funders’ and company reports Liaison: · Escalate queries to the construction support manager when required. · Attend to queries from suppliers and clients. · Setting up monthly progress meetings with clients and ensure reports are compiled. Bookkeeping: · Ensure bank statements are reconciled. · Ensure suppliers accounts are reconciled. · Ensure that funders, internal, and banking statements are reconciled. · Ensure contractors signatures are obtained on monthly statements. · Generate and process monthly income statements. Financial Administration: · Administrate support fees for services provided to contractors. · Ensure that funders loan accounts are paid once contractors receive proceeds from payment claims or certificates. · Ensure that debtor accounts remain within the 30-day period and escalate issues where required. Ad Hoc Duties: · Take minutes during client and SCM meetings. · Assist with pre-screen packs. · Assist with sales administration and obtaining application support documents. · Perform additional duties that reasonably fall within the job description or operational requirements of the company. Job Requirements: · Degree in Accounting · Proven experience in administrative support, bookkeeping, and client liaison. · Proficiency in BuiltSmart or similar accounting or project management software. · Strong organizational and time management skills. · Excellent written and verbal communication skills. · Ability to manage multiple tasks and meet deadlines. · Strong attention to detail and accuracy. Key Characteristics: · Excellent written and verbal communication skills. · Strong planning, organizing, and coordination abilities. · Attention to detail and accuracy. · Time management skills. · Responsibility and accountability. Are you ready to join a professional and growing team where your administrative and financial expertise will contribute to successful project delivery? Apply now wed love to meet you! ) (afr= Administratiewe en Finansiële Ondersteuningsbeampte Ons kliënt is op soek na n detail-georiënteerde en proaktiewe Administratiewe en Finansiële Ondersteuningsbeampte om omvattende administratiewe, boekhou-, verkrygings- en skakelfunksies aan kliënte, kontrakteurs en interne spanne te verskaf. Hierdie rol speel n belangrike rol om akkurate finansiële verslagdoening, nakoming en gladde operasionele werkvloeie te verseker. Meer oor die Maatskappy: Ons kliënt is n dinamiese en groeiende multidissiplinêre firma wat werksaam is binne die konstruksie-, hoeveelheidopmeting-, ingenieurs- en argitektuurbedrywe. Die maatskappy is toegewyd daaraan om projekte van hoë gehalte betyds en binne begroting te lewer terwyl sterk samewerking tussen kliënte, kontrakteurs en interne spanne bevorder word. Ligging: East London, Eastern Cape Salaris: R18 000.00 R30 000.00 Werksure: Maandag Vrydag 08:00 17:00 Beskikbare Posisies: 1 Begindatum: So gou as moontlik Hoof Verantwoordelikhede: Administratiewe Ondersteuning: · Verseker dat BTW-verslae vir kliënte akkuraat saamgestel word. · Verseker dat eissertifikate teen betalings uitgereik, versoen en in mylpaalverslae opgedateer word. · Verseker dat rekords behoorlik geliasseer en geargiveer word. · Verseker dat die nodige betalingsdokumentasie voorberei en akkuraat is. · Verseker dat gemagtigde handtekeninge verkry word om betalings te magtig. · Dien betalingsadvies betyds by die Finansiële Departement in. · Verseker dat PODs en fakture van verskaffers en kontrakteurs verkry word. · Verseker dat materiaalversoeningsverslae op datum en akkuraat is. · Verseker dat alle BuiltSmart-verslae maandeliks voorberei en opgedateer word. · Handhaaf verantwoordelikheid vir kontrakteurs se bankrekeninge. · Volg op met betalingssertifikate en vorderings-eise met relevante partye. · Verseker dat sluitingsvorms gemagtig word en dat befondsers en relevante partye ten volle vereffen is. · Verskaf projekfinansiële inligting aan ondersteuningsbestuurders vir die samestelling van befondsers- en interne verslae. Skakelfunksie: · Eskaleer navrae na die konstruksie-ondersteuningsbestuurder wanneer nodig. · Hanteer navrae van verskaffers en kliënte. · Koördineer maandelikse vorderingsvergaderings met kliënte en verseker dat verslae saamgestel word. Boekhouding: · Verseker dat bankstate rekonsilieër word. · Verseker dat verskaffersrekeninge rekonsilieër word. · Verseker dat befondsers-, interne en bankstate rekonsilieër word. · Verseker dat kontrakteurs se handtekeninge op maandelikse state verkry word. · Genereer en verwerk maandelikse inkomste-state. Finansiële Administrasie: · Administreer ondersteuningsfooie vir dienste wat aan kontrakteurs gelewer word. · Verseker dat befondsers se leningrekeninge betaal word wanneer kontrakteurs betaling ontvang vanaf eissertifikate of betalings-eise. · Verseker dat debiteure se boek binne n 30-dae bly en eskaleer probleme waar nodig. Ad hoc Take: · Neem notules en minute tydens kliënt- en SCM-vergaderings. · Help met pre-screen pakkette. · Help met verkoopsadministrasie en die verkryging van aansoek ondersteuningsdokumente. · Verrig addisionele pligte wat redelikerwys binne die omvang van die posbeskrywing of operasionele vereistes van die maatskappy val. Pos Vereistes: · Graad in Rekeningkunde · Nasionale Senior Sertifikaat. · Bewese ervaring in administratiewe ondersteuning, boekhouding en kliëntskakeling. · Vaardigheid in BuiltSmart of soortgelyke rekeningkundige of projekbestuursagteware. · Sterk organisatoriese en tydsbestuursvaardighede. · Vermoë om veelvuldige take te bestuur en spertye te haal. · Sterk aandag aan detail en akkuraatheid. Karaktereienskappe: · Uitstekende geskrewe en verbale kommunikasievaardighede. · Sterk beplanning-, organisering- en koördinasievaardighede. · Verantwoordelikheid en aanspreeklikheid. Is jy gereed om by n professionele en groeiende span aan te sluit waar jou administratiewe en finansiële vaardighede n werklike impak kan maak? Doen nou aansoek ons wil jou graag ontmoet! )