South Africa: Logistics Planner posted by Van der Vyver Transport

Who you are

You are an organised, proactive and detail-oriented Freight Scheduler who thrives in a fast-paced operational environment. You are confident communicating with clients and internal teams, enjoy solving logistical challenges, and take pride in optimising fleet performance while maintaining high service levels.

Who we are

At Van der Vyver Transport, we specialise in the long-distance transportation of refrigerated goods. Over the years, we have built a strong reputation for reliability and professionalism, backed by an excellent team that makes it all possible. Our people and culture are at the core of everything we do, and we are committed to creating a supportive, growth-oriented environment for those who share our values.

Areas of Responsibility

• Contact all clients on a daily basis to determine vehicle and load requirements.
• Accurately capture all load details on the system, including dates, times, locations and order numbers.
• Plan and schedule available vehicles to meet client needs while optimising fleet utilisation.
• Record all loads on our internal software program.
• Issue clear load instructions to Freight Controllers for the coordination of loading, transport and offloading.
• Monitor loading and transport progress via Freight Controllers and liaise with clients on status updates.
• Identify and manage non-conformances, escalating issues where required to the Operations Manager.
• Arrange subcontracted vehicles when company fleet availability is insufficient.
• Ensure subcontractors receive load confirmations with full terms and conditions prior to loading.
• Oversee subcontracted loads as if they were company-owned vehicles.
• Undertake advance planning of vehicles returning to the depot.
• Coordinate fleet maintenance planning in collaboration with the Technical Department.
• Communicate cross-hooks and mechanical requirements to Fleet Control and Yard Control.
• Compile and oversee customer performance, turnover and efficiency reports.
• Ensure fleet operations comply with agreed client service levels and company policies.

Key Requirements

• Previous experience in freight planning, logistics coordination or fleet operations
• Good knowledge of the South African road network and geographic landscape
• Comfortable working with digital planning tools, operational systems and electronic reporting platforms used in logistics environments
• Proven administrative capability within an operational or planning environment
• Willingness and availability to work after hours when required, as this role is not strictly a 9-to-5 position

Skills Requirements

• Strong planning, organisational and multitasking skills, with the ability to coordinate multiple moving parts simultaneously
• Ability to work well under pressure in a fast-paced, time-sensitive operations environment
• Effective problem-solving and decision-making skills, with strong attention to detail and accuracy
• Good verbal and written communication skills, with the ability to work confidently with drivers, clients and internal teams
• A team-oriented mindset, with the ability to take ownership, show leadership and support operational goals

Salaries are based on a Total Cost to Company model and includes:

• Pension Fund
• Life Cover
• 15 days paid annual leave
• Parental Leave

If you are a motivated Freight Scheduler who enjoys working in a dynamic, team-oriented logistics environment, we would love to hear from you.