South Africa: OFFICE MANAGER posted by Indian Ocean Export Company

Role: Office Manager

Company: MOXCO

Location: Tangier, Morocco

Reporting to: General Management

Eligibility: This role requires current legal authorization to work in Morocco as a resident; non-residents are not eligible. Applicants must currently reside in country.

Key Responsibilities

Administrative & HR Support

• Manage staff records, attendance, and leave requests.
• Maintain mandatory registers (payroll, staff, leave).
• Ensure onboarding and offboarding of employees (documents, integration, exit formalities).
• Draft and update internal procedures to improve workflows.
• Ensure compliance with Moroccan labor law and HR regulations.

Financial administration

• Collect, classify, and verify supplier and service provider invoices.
• Prepare payroll variables and liaise with the external accounting firm.
• Monitor cash flow, including all inwards and outwards transactions .
• Perform basic bank reconciliations and report anomalies.
• Manage petty cash and prepare expense reports.
• Prepare financial tracking tables and monthly summaries for General Management.
• Process and verify incoming supplier and service provider invoices.
• Prepare and issue customer invoices, and follow up on and outstanding payments
• Prepare and issue purchase orders and liaise with suppliers on order confirmation
• Track incoming payments and maintain accurate records of receivables
• Manage petty cash and track day-to-day office expenses.
• Maintain financial tracking files for sales, purchases, and general expenses

Office & Facility Management

• Supervise procurement of office supplies, equipment, and service providers.
• Oversee office maintenance, security, and proper functioning of facilities.
• Manage contracts with external service providers (utilities, internet, insurance, etc.).

Executive Assistance

• Manage the General Managers agenda, meetings, and travel arrangements.
• Draft meeting minutes, circulate action points, and follow up on deadlines.
• Act as liaison between General Management, internal staff, and external partners.
• Ensure confidentiality on sensitive and strategic matters.

Cross-functional Support

• Support the Procurement Manager and Export & Sales Coordinator during peak periods (e.g., large orders, reporting, audits).
• Assist in client-related documentation coordination when required.
• Participate in ad hoc projects assigned by General Management.
• Any other tasks as requested by management

Required Profile

• Bachelors degree in Business Administration, Management, or related field.
• 3 to 5 years of experience in administration or office management.
• Excellent organizational and multitasking skills.
• Autonomy and initiative in a start-up environment.
• Proficiency in MS Office (Excel, Word, PowerPoint, Outlook); ERP/CRM knowledge is an asset.
• Strong communication skills in French and English; Arabic is an advantage.
• High level of integrity and discretion.
• Ability to grow with the companys expansion and take on broader responsibilities.