South Africa: Payroll Administrator posted by Midvaal Recruitment

Payroll Administrator All Business Units

• Maintain Sage payroll records for all employees:
• Monthly payroll run.
• Print AA88s for ALL payroll companies and distribution to factories if needed.
• Write comments on the Sage reports for the authorization of the payroll payment.
• New employees
• Resignations and dismissals
• Pay staff monthly
• Monthly preparation of journals from Sage to Excel for capturing in SAP.
• Process travel claims
• Maintain personnel files for all monthly paid staff (as per point 1)
• Process leave forms
• Induction of new employees
• Process resignations from medical aid and pension / provident fund
• Deduct garnishee orders from employees and pay garnishee creditors
• Process disability and death claims
• Process and pay all personal loans
• Death benefits and funeral claims for companies as per point 1.
• Control of contracts for fixed term contracts (FTCs).
• Control of leave forfeiture letters.
• Withdrawal notifications to pension/provident funds for companies as per point 1.

• Monthly procedures as required:
  • Payment of External Suppliers except Garnishees & Maintenance orders.
  • Maintenance of TK for Support Centre.
  • Upload of new/changed banking details on Nedbank for authorization;
  • Deletion of terminated beneficiaries on Nedbank.
  • Faxing of remittance advices to salary creditors.

• Responsible for the following reconciliations on a monthly basis:
  • Sage vs 12-month reconciliations for ALL Payroll companies

• Administration duties in Payroll department

• Death benefits and funeral claims for companies as per point 1.
• Control of contracts for fixed term contracts (FTCs).
• Control of leave forfeiture letters.
• Assisting staff on Medical Aid queries new members.
• Assisting in preparation of profit share schedules in March and September each

• General
  • Electronic Filing system library of final monthly timecards submitted per Business Unit for easy reference
  • Maintains a monthly input filing system
  • Auditing payroll and ensuring legislative compliance
  • Creates, maintains and closes personnel files for salaried staff at Support Centre in accordance with company policies and procedures and audits labour staff personnel files at the factory sites
  • Checks records and supporting documentation for clerical and arithmetic accuracy, completeness, and compliance with established standards and procedures.
  • Aids auditors in their performance of annual audit; answers questions, locates documents, explains procedures and policies as requested.
  • Pens/Provident fund administration/annual policy renewals and amending fringe benefits tax for disability & funeral accordingly/free cover limit medicals/additional voluntary contributions/new staff Pens/Prov comparison
  • Medical aid administration/addition of dependants/children becoming adult dependants/Annual Medical aid training new rates and benefits and amending rates on VIP/offering info to new staff of both Sizwe& Momentum
  • Retirements, retrenchments and the application of tax directives from SARS where applicable
  • Mid-year and final tax submission
  • Preparation of Annual increase schedules for distribution to business units
  • Annual Salary Increases
  • Annual Bonus Payments
  • Preparation of the Long Service Awards schedule for the following year
  • Recovery of money from unsuccessful Bursars
  • Annual Award Winners payment of prizes and accurate administration of tax
  • Manager/Payroll & Admin co-ordinator for all payroll related issues, offers guidance and obtains all required and necessary documents
  • Responds to questions from the public and gives them necessary information like confirming employment.
  • WCA W.CI2 form, 12 month payslips and earnings on Resumption Reports.

Kindly send detailed CV, Certificates and ID copy to *****@*****.co.za

Use reference number MID591 in email subject line