South Africa: Payroll Administrator posted by Midvaal Recruitment

About the Role

The Payroll Administrator role is a critical position within our organization, responsible for maintaining accurate and up-to-date payroll records for all employees across various business units.

Key Responsibilities

• Maintain Sage payroll records for all employees
• Monthly payroll run
• Print AA88s for ALL payroll companies and distribution to factories if needed
• Write comments on the Sage reports for the authorization of the payroll payment
• Process new employee inductions
• Handle resignations and dismissals
• Pay staff monthly
• Prepare journals from Sage to Excel for capturing in SAP
• Process travel claims
• Maintain personnel files for all monthly paid staff
• Process leave forms
• Induction of new employees
• Process resignations from medical aid and pension/provident fund
• Deduct garnishee orders from employees and pay garnishee creditors
• Process disability and death claims
• Process and pay all personal loans
• Death benefits and funeral claims for companies as per point 1
• Control of contracts for fixed term contracts (FTCs)
• Control of leave forfeiture letters
• Withdrawal notifications to pension/provident funds for companies as per point 1
• Monthly procedures as required:
• Payment of External Suppliers except Garnishees & Maintenance orders
• Maintenance of TK for Support Centre
• Upload of new/changed banking details on Nedbank for authorization
• Deletion of terminated beneficiaries on Nedbank
• Faxing of remittance advices to salary creditors
• Responsible for the following reconciliations on a monthly basis:
• Sage vs 12-month reconciliations for ALL Payroll companies
• Administration duties in Payroll department:
• Death benefits and funeral claims for companies as per point 1
• Control of contracts for fixed term contracts (FTCs)
• Control of leave forfeiture letters
• Assisting staff on Medical Aid queries new members
• Assisting in preparation of profit share schedules in March and September each

Requirements

• Strong analytical and problem-solving skills
• Excellent communication and interpersonal skills
• Ability to work accurately and efficiently in a fast-paced environment
• Proficient in Sage payroll software
• Basic knowledge of Excel and SAP systems
• Ability to maintain confidentiality and handle sensitive information

Qualifications

• Bachelor’s degree in Accounting or related field (not specified)
• Relevant experience in payroll administration (not specified)

Salary & Benefits

Salary: [Salary amount] per annum, plus benefits as per company policy.