Stellenbosch: Bookkeeper – Stellenbosch posted by She recruit

Qualifications, skills and experience required:

• Minimum 4 years of bookkeeping or processing experience in a similar role.
• Strong Xero proficiency is essential.
• Experience with SimplePay payroll administration is advantageous.
• Intermediate–advanced Excel/Google Sheets skills (lookups, pivots, formulas).
• Certificate, Diploma or Degree in Bookkeeping, Accounting, Financial Management or relevant field of study is advantageous.
• Strong understanding of bookkeeping principles: reconciliations, ledgers, VAT treatment, and month-end tasks.
• Understanding of intercompany transactions and correct processing.
• Exceptional attention to detail and consistently accurate work habits.
• Strong time-management skills; able to work independently and meet deadlines.
• Clear, professional communication skills with internal staff, suppliers, customers, and service providers.
• Technologically adaptable and comfortable working in a fast-changing environment.
• Excellent organisational skills, particularly in digital document management.
• Proactive problem-solving ability and confidence to resolve discrepancies.
• High level of confidentiality, especially regarding payroll and sensitive financial information.

Key Responsibilities:

• Bookeeping up to trial balance.
• Accurately process daily financial transactions in Xero, including sales, purchases, expenses, and bank entries.
• Maintain clean, up-to-date ledgers and ensure the integrity of all financial data. 
• Perform regular bank, supplier, credit card, and balance sheet reconciliations with zero unexplained items.
• Process supplier invoices, allocate receipts, match payments, and investigate/resolving discrepancies.
• Prepare customer invoices, manage the accounts receivable function, and follow up on overdue payments when required.
• Ensure correct VAT treatment on all transactions and maintain complete supporting documentation.
• Assist in preparing VAT workings and schedules for review and SARS submissions.
• Maintain accurate payroll information on SimplePay and process monthly payroll inputs under guidance.
• Keep a well-organised and audit-ready digital filing system.
• Liaise with internal teams, clients, and suppliers to gather documentation, resolve queries, and ensure accuracy of financial information.
• Prepare and maintain tracking sheets (e.g., laptop repayments, staff deductions, reimbursements, interest calculations).
• Support month-end by preparing reconciliations, schedules, accruals, and prepayment adjustments.
• Provide accountants with timely, accurate information needed for VAT reviews, payroll reconciliations, reporting, and compliance.
• Identify processing issues or inefficiencies and recommend improvements to strengthen accuracy and workflow.

If this is you, we want to hear from you!