Stellenbosch: Facilities Manager (Stellenbosch) posted by Datafin
Posted on 2025-08-30 00:00:00
| Employer | Datafin |
|---|---|
| Category | Other IT/Computer |
| Location | Western Cape / Stellenbosch |
Job Summary
Stellenbosch – Western Cape – South Africa
- Conduct and compile building condition assessment report – To be conducted annually.
- Identify any repair and maintenance and or renovations requirements.
- Conduct initial costing for the required repairs and maintenance.
- Ensure that all Asset Registers and Planned Preventative Maintenance schedules are accurate and up to date.
- Ensure that all PPM schedules and services are executed on time and according to Service Specifications as supplied by the Technical Manager.
- Manage the successful delivery of an integrated facilities management solution, as per the FM strategy, policy and procedures, to clients effectively.
- Ensure that all relevant work permits have been issued before work commences on site.
- Ensure that all OH&S requirements are implemented according the SHEQ policy.
- Understand, implement and manage all Service Providers, according to the stipulations in the various SLAs and Service Contracts.
- Adherence ISO 9001; 14001 & 18001 Quality, Environmental and Health & Safety Standards.
- Emergency and Disaster Preparedness: Ensure that the appropriate policies and procedures are in place and that staff are provided with the necessary mentoring and training on an on-going basis.
- Conduct regular property inspections (Quarterly Property Inspections, Vacant Land Inspections, Entry and Exit Inspections).
- Ensure that all relevant work permits have been issued before work commences on site.
- Ensure that calls are logged and tickets raised with relevant suppliers and/or staff via the Help Desk when equipment is faulty and/or require service, if services are performed below standard or when OH&S issues have been identified, and resolve within the SLA priority timeframe.
- Managed all fabric repairs, replacement of lighting, and stock-control of lighting consumables.
- Co-ordinate all electrical, plumbing, structural, etc. maintenance and repairs, as well as minor ad hoc projects.
- Ensure that all job cards are signed off subsequent the work or service has been inspected and confirmed that it meets the required standard.
- Review SLAs and performance with Service Providers and in-house staff and report any non-conformances to the relevant Manager at HO.
- Ensure that the document library is maintained and updated at both regional and Head Office and in accordance with the agreed requirements.
- Report on open tickets.
- OH&S issues.
- SLA performance.
- Ad hoc works progress.
- Budget vs Actuals.
- Any other topics as required.
- Make recommendations to increase cost and operational efficiencies.
- Responsible for managing all Capex within budget.
- Calculate and compare costs for goods and services to maximise cost effectiveness.
- Oversee and manage Repairs & Maintenance works.
- Sign off completed work (as per scope of work and quality).
- Grade 12 / Matric.
- Appropriate tertiary Facilities Management related education (Construction or Mechanical or Technical or Drafting).
- 3- 5 Years relevant experience (Commercial, Retail and Industrial).
- MS Word, MS Excel, MS PowerPoint, MS Outlook & MDA.
- Intermediate technical knowledge (Fundamentals of building, mechanical, technical and soft services).
- Understand the management of Soft Services.
- OHS Act.
- ISO 9001 Quality Management.
- Project Management qualification.
- Demonstrate initiative.
- Proactive.
- Supervisory skills.
- Strong customer focused.
- Team player and build sustainable relationships.
- Deadline driven and highly motivated.
- Quality awareness.
- Innovative.
- Relationship building.
- Stress tolerant.
- Problem analysis.
- Organised and methodical.
- Good written communication.
- Planning and scheduling/objective setting.
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