Stellenbosch: Ips Assistant Paralegal posted by Merand Corbett & Associates

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Job Summary

PRINCIPAL ACCOUNTABILITIES

Trademarks

• Independently find, review or examine DIAMS (trademark management system) records, review, and keep up to date. 
• Update of renewal certificates for our client`s portfolios. 
• Making electronic entries and diary keeping within the DIAMS environment. 
• Electronic filings (of any type of correspondence or other documents, whether paper or electronic). 
• Maintain the DIAMS database on its own initiative and ensure that the integrity of data does not corrupt. 
• Responsible for a portion of the renewal process of all types of intellectual property.

Designs 

• Independently find, review or examine DIAMS records, review, and keep up to date. 
• Update of design renewal certificates, whether electronic or hard copy, in DIAMS.  
• Filing of original registration certificates in safe. 
• Maintenance and responsibility for the safe where design original certificates are stored. 
• Assist with updating details as received from agents and or company attorneys.

Counterfeit

• Liaise between appointed SA agent and our client on counterfeit matters. 
• Sign out invoices for payment. 

General

• Distribution of monthly patent journals for IPS lawyers. 
• Distribution of Clas 32 searches for IPS Lawyers. 
• Responsible for DHL courier services in IPS department. 
• Two monthly compilation of invoice reports for our client. 
• Assist the IPS Paralegal in the execution of her duties as directed.

KNOWLEDGE, SKILLS AND EXPERIENCE

Knowledge/Qualifications

• Matric and relevant tertiary diploma

Skills & Competencies

• Computer literate and proficient in Microsoft Office (Word and Excel) 
• Good communication and coordination skills 
• Planning and prioritisation of duties.
• Accuracy and attention to detail

Experience 

• 5 years in a similar position with comparable duties and responsibilities. 
• Demonstrated ability to methodically analyse, interpret, organise and monitor large amounts of data.

KEY SUCCESS FACTORS

• Good communication and engagement skills 
• Computer literate – proficient in Word and Excel 
• Attention to detail and accuracy in the performance of tasks 
• Planning and prioritisation of duties 
• Ability to quickly upskill on the Diams trademark management system.

JOB CHALLENGES/PROBLEM SOLVING

• Planning and prioritisation of duties to meet timelines. 
• Coordination and communication between various internal parties to complete duties timeously and accurately. 
• Efficient and professional engagement of local and international service providers to address and resolve various queries. 
• Accuracy in the execution of duties.

WORKING RELATIONSHIPS

Internal working relationships:

• Be guided by the Trademark Paralegal and support her as instructed.
• Engage and coordinate various internal stakeholders for the performance of duties and the reporting of same. 
• Work efficiently within the IPS team environment.

External working relationships:

• Engage foreign and local service providers to professionally resolve queries.

**Only shortlisted applicants will be contacted **
Ips Assistant Paralegal position available in Western Cape, Stellenbosch. This job position was posted by Merand Corbett & Associates. The job has been posted as a char8000 ad on 2024-06-09 at 01:01:04 in the Legal category

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