Stellenbosch: Portfolio Manager (Properties) posted by Merand Corbett & Associates
Posted on 2025-05-22 00:00:00
| Employer | Merand Corbett & Associates |
|---|---|
| Category | Property Administrator |
| Location | Western Cape / Stellenbosch |
Job Summary
- General office Administration.
- Portfolio Administration: Bodies Corporate, Home Owners Associations, and other community schemes.
- Diary Management: Scheduling of appointments.
- Attending Trustee and General Meetings.
- Taking minutes.
- Typing of minutes.
- Submit minutes for review by Manager within 3 working days of meeting.
- Attending to matters arising from meetings.
- Assisting owners with queries.
- Assisting trustees/Excom on matters applicable to scheme.
- Meetings with Building Managers.
- Cell-to-gate registrations of owners or there tenants.
- Keep scheme information in Permanent Folder (on server) in a neat an organised fashion.
Communication:
- Ensure an effective and professional communication strategy with trustees / owners.
- Communication with all role players where required (legal /financial/Repairs & Maintenance).
- Typing of all correspondence to owners on trustee instruction.
- Follow-up on complaints and provide feedback to Trustees where required.
- Notices of Trustees Meetings and Annual General Meetings and the Minutes thereof.
- Timely distribution of notices and minutes.
- Dealing with daily correspondence.
- E-mail management (respond within 24-hours on emails).
- Liaising between departments and Trustees.
- Sending of communication through in-house systems and Portal.
Repairs & Maintenance:
- Feedback to R&M Department after meetings on R&M matters.
- Instruct R&M Department to Open job cards if necessary.
- Liaise with R&M Department as necessary to arrange for access to Common Property, units or other.
- Seek approval in Meetings from trustees/caretaker to pay completed R&M jobs.
- Attend monthly site inspections with R&M.
- Attend site meetings with trustees if required.
Accounting/ Financial:
- Communicate with and give instructions to Finance Department after Meetings or as per Trustee instructions.
- Submitting invoices for payments on Wednesdays.
General:
- All duties within ambit and scope of Marite’s daily business.
- Friendly, presentable, honest, hardworking, and people orientated.
- Professional at all times.
***Only shortlisted candidates will be contacted***
Click Go Apply to apply online!
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