Stellenbosch: Quality Data Specialist (Wine industry)

About the Role

We are seeking a highly experienced Quality Data Specialist to join our team in Stellenbosch, South Africa. As a key member of our quality control department, you will be responsible for ensuring the accuracy and integrity of our data management systems, laboratory results, and product specifications.

Key Responsibilities

• Maintain master product specifications (ingredients, allergens, analytical targets, packaging details) and ensure all changes are documented, version-controlled, and approved by relevant departments.
• Upload and verify specification data on client/retailer portals and in internal databases.
• Perform regular reviews to confirm specification accuracy across documents and systems.
• Create QR codes for product specifications.
• Manage client and retailer portals (e.g., Tesco, Aldi, Ahold, GB, IPW, Fairtrade) and upload declarations, technical data sheets, certificates, and COAs.
• Track submission SLAs and renewal dates using a controlled portal calendar.
• Conduct RFT (Right First Time) verification on each submission.
• Maintain sample IDs, test requests, and analytical result uploads in the LIMS.
• Ensure linkage of laboratory data to ERP batch numbers and specifications.
• Generate, verify, and archive COA reports and dashboards from LIMS data.
• Manage user access, permissions, and system housekeeping.
• Conduct monthly master data reconciliations between ERP (SAGE), QMS, LIMS, and portals.
• Identify and correct mismatches or obsolete entries.
• Implement data validation rules and periodic accuracy checks.
• Manage data change control (new SKUs, label specs, blends, analytical targets).
• Maintain master data library and controlled access per department.
• Archive old versions in line with document control procedures.
• Comply with company H&S policies and procedures; keep the work area audit-ready.
• Conduct scheduled fabrication audits; report findings with owners and due dates.
• Complete mandatory H&S training/refreshers; keep records current.
• Extract and compile analytical performance and compliance trends from LIMS/ERP data.
• Generate routine reports for Quality, Operations, and Management Review meetings.
• Develop visual dashboards for lab KPIs, test turnaround time, and data accuracy.
• Support integration of QMS, ERP, and LIMS through digital workflows and automation.
• Identify process inefficiencies and propose technical solutions.
• Support system validation, user training, and SOP development for digital systems.

Requirements

• Grade 12 (Matric)
• Diploma or Degree in Information Systems, Quality Management, Data Science, or Food Technology
• 35 years experience in data management, master data, or specification control, preferably in food or beverage manufacturing
• Knowledge of BRCGS / IFS data traceability and specification control
• Prior exposure to laboratory data, ERP, or client portal systems
• LIMS administration or data management systems
• ERP experience (SAGE/SAP) and QMS integration
• Advanced Microsoft Excel and database management
• Extensive laboratory knowledge

Qualifications

• None specified

Salary & Benefits

• Market Related