Stellenbosch: Documentation Controller

Requirements: Matric Diploma / Degree in clearing and forwarding, alternatively adequate industry work experience Industry training of export documentation required Three years relevant experience Skills Required Understand PPECB / DALRRD / Ecert/ Titan certification process Knowledge of documents required for all import markets Knowledge of shipping line SI/BOL process and terms Good understanding of export protocols e.g. CBS, FMS, FFMS Good understanding of product coding structures Must be able to work under pressure, good time management and attention to detail Good understanding of IT systems used to generate export documentation (QX documentation module / Ship shape / Ports online /Ecert/Chambers of Commerce) Key Performance Areas: Pre-season planning and preparations Mandate letters (COO/SARS) APE registrations Ensure all customers have mandate letters. Get all qualified clients APE registered. Save APE approvals on the network Documentation Process: Documentation Instructions SI Addendums Cargo dues Mates receipt / Packing list SAD500 Phyto COO Bill releases Draft/Final documents Final documents / Courier Maintain in-season accuracy and integrity (Logs to update on QX annually prior to season/prior to first shipment) Submit SIs to shipping lines Submit Titan via QX to PPECB Submit cargo dues via Shipshape. Mates receipt to consignee / receivers within 2 days of ATD Generate commercial invoice where required to submit SAD500. Submit phyto applications via QX to Ecert. Submit online COO applications if applicable Cargo dues SAD500 to be submitted to shipping lines to receive release Retrieve drafts (PPECB EC / Phyto / COO / Bills / SAD500) from necessary platforms. Check and approve prior to submitting to clients for approval. As per documentation instructions, check if drafts are to be sent to customers prior to submitting Draft documents to be checked and approved by necessary parties to courier as instructed. Courier / Electronic Release / Delivery no later than 5 days prior to ETA Cost management Documentation job card – copies and invoice copies In event additional costs being incurred, incident log to be completed indicating type of cost and accountable party from which such cost should be recovered. Minimize extraordinary costs payable by Forwarding Division Ensure correct number of documents are ticked/indicated in QX to enable correct recovery of costs from clients Enable Finance and Cost Accounting to process costs correctly.