Thabazimbi: Inventory Controller posted by Craven Cottage CC

Duties:
 
Inventory Governance & Daily Controls:
 
Oversee all daily stock movements across all departments.
Ensure full SOP compliance at all times.
Verify all transactions captured by the Inventory Administrator, including:

• Purchase Orders
• GRNs
• Transfers (Internal & External)
• Wastage /Write Off
• Credit
• Issues / Consumption
• Master Data Updates
• Reject and correct inaccuracies before daily cut-off.
• Ensure item categorisation (UOM, Cost, VAT rules) aligns with Group standards.

 
Sales vs Consumption Reconciliation (High-Risk Areas):
 
Reconcile POS sales vs inventory depletion for:

• Bar (Minibar, Game Drive & Sales)
• Gallery & Creative Lab Retail
• Spa Retail

Validate recipe-linked items for correct depletion (cocktails, pouring).
Investigate all consumption discrepancies same-day.
Enforce “no replenishment without reconciliation” per SOP.
 
Transfers, Issues, Wastage & Credit Management:
 
Verify all transfers include:
Correct documentation

• Signatures
• Matched values

Ensure all departmental issues are supported by usage sheets.
Validate all wastage entries and ensure proper authorisation.
Confirm supplier credits are correctly raised and reconciled.
 
Purchase Order Controls & Budget Alignment:
 
Validate purchasing requests against: Department budgets
Approved PAR levels
Min/Max or ROP settings
Confirm all POs use correct item codes, UOM, supplier, price, and delivery details.
Notify Group Inventory Manager of unusual changes or irregularities.
 
Receiving, Storage & Storeroom Integrity (via Storeman)
 
Oversight of:

• GRN accuracy and 3-way matching (PO → Delivery Note → Invoice)
• FIFO rotation & expiry control
• Chemical segregation & OE protection
• Storeroom access control & key registers
• Weekly storeroom housekeeping & safety audits

 
Note: The Storeman executes physical tasks; the Inventory Controller verifies compliance.
 
Cycle Counts & Full Stock Counts:
 
Lead mid-month and month-end counts.
Ensure blind counts for high-risk items (Beverage, Food, Gallery Retail & Housekeeping Amenities & Cleaning).
Investigate variances using movement logs, POS data, GRNs, and usage patterns.
Ensure all variances are fully explained and approved.
 
Month-End Process & Reporting:
 
Manage Month End Process for all inventory locations in co-operation with all HOD’s
Compile month-end reporting pack including:

• Opening & closing balances
• Purchases
• Issues & transfers
• Wastage
• Sales vs consumption summaries
• Variance reports
• Count sheets

Compile an Inventory Workbook.
Obtain final sign-off from Finance & the Group Inventory Manager.
 
Master Data, Pricing & System Integrity:
 
Maintain accurate item master data in MyStock / MyInventory /Sage Inventory
Submit item creation/change requests via approved workflow.
Ensure selling prices comply with margin policy.
 
Risk, Compliance & Audit Controls:
 
Maintain separation of duties across request → capture → approval → issue.
Keep complete digital document trails (POs, GRNs, Issues, Transfers, Credits).
Enforce physical controls: locked cages, CCTV coverage, key registers.
Support internal and external audits with accurate records.
 
Requirements:
 
Grade 12
A formal qualification
At least 2–4 years’ experience in hospitality inventory or multi-department stock management
Strong analytical and numerical ability
Experience with MyStock / MyInventory / POS systems (TallOrder or similar)
Ability to supervise and direct Storeman & Administrator functions
Strong understanding of hospitality operations (F&B, Housekeeping, Spa, Retail and OE’s)
High accuracy and disciplined follow-through
Ability to collaborate with HODs, Finance, Procurement & Group Inventory Management