Western Cape: Admin & Compliance Assistant – Nursing Division posted by Jordan Human Resources

1. Compliance Administration

• Collect and verify all required compliance documents from nurses (e.g. SANC registration, ID, vaccination records, CPR certificates, police clearance, etc.)
• Track document expiries and follow up for renewals in advance.
• Maintain accurate and current digital nurse files on the Sift Hub system.
• Ensure all nurses meet client and internal compliance standards before deployment.

1. Timesheet & Payroll Queries

• Receive, check, and capture nurse timesheets daily/weekly.
• Liaise with hospitals and clients to resolve discrepancies in hours worked or authorisation.
• Ensure signed timesheets are received within required cut-off times for payroll processing.
• Communicate any missing or incorrect timesheets to consultants promptly.
• Assist with requests from Nurses for Payroll information, UI 19 Requests, IRP 5 Requests, Payspace additions, and Confirmation of employment
• Assist with sending Workforce Dimensions Schedules
• Loading of Leave forms and send to Team Leader for approval.

1. Data Collection & Reporting

• Maintain updated lists of active, pending, and non-compliant nurses.
• Assist consultants with information requests or report generation (e.g. compliance trackers, placement lists).
• Capture and update data accurately on CRM or internal tracking systems. 

1. General Administrative Support

• Assist with onboarding new nurses (forms, system setup, induction packs).
• Help prepare client compliance submissions and audits.
• Support the Nursing Recruitment Team with ad-hoc admin tasks as required. 

Skills & Attributes

• Strong attention to detail and accuracy
• Excellent communication skills (written & verbal)
• Confident liaising with nurses and hospital administrators
• Organised, deadline-driven, and proactive
• Comfortable working under pressure with high volumes
• Good computer literacy (Excel, Word, email, database systems) 

Minimum Requirements

• Matric (Grade 12) essential
• Previous experience in a healthcare, nursing, or recruitment admin environment preferred
• Strong administrative and data management background
• Experience handling compliance or document verification an advantage