Western Cape: Conveyancing Secretary posted by I Grow Wealth Investments
Posted on 2025-09-22 00:00:00
| Employer | I Grow Wealth Investments |
|---|---|
| Category | Other Legal |
| Location | Western Cape / Western Cape |
Job Summary
- Matric (Essential).
- Legal Secretary, Paralegal, or Conveyancing Qualification (Advantageous).
- In-depth knowledge of Conveyancing software/systems such as Lexis.
- Proficiency in Conveyancing Software (Lexis Convey, E4, SearchWorks Windeed).
- Proficiency in Accounting Software (e.g., AJS).
- Minimum of 3 years of experience in a law firm or conveyancing department, particularly in handling various property transactions (Real Estate new developments).
- Experience with bond transactions is beneficial.
- High proficiency in Microsoft Office (Word, Excel, Outlook).
- Strong attention to detail with a focus on quality.
- Exceptional organizational skills, with the ability to manage multiple files and transactions simultaneously while meeting deadlines.
- Ability to work independently and efficiently under pressure.
- Solid and stable conveyancing secretarial experience is essential.
- Excellent communication skills, with the ability to explain legal processes clearly and concisely to clients.
- Professional writing skills for formal correspondence, including letters, emails, and notices, to clients, estate agents, and financial institutions.
Duties and responsibilities include, but not limited to:
Transaction Management:
- Take ownership of property transactions from inception to completion.
- Prepare and manage files in accordance with specified requirements, including conducting necessary property and personal searches.
- Organize and maintain legal files for each property transaction, ensuring that all documents related to transfers, bonds, and cancellations are accurately filed.
Stakeholder Communication:
- Maintain effective communication with both internal and external parties,including banks, municipalities, rates consultants, estate agents, the Deeds Office, and others.
Drafting Legal Documents:
- Draft legal documents using E4 / Lexis Convey software.
- Obtain Transfer Duty, Rates Clearance, and Homeowners/Body Corporate consents.
Progress Tracking and Deadlines:
- Track the progress of property transactions to ensure deadlines are met and that all procedural steps are followed.
- Manage the lodgement and registration of all transfers, bond cancellations and bonds.
Financial Management:
- Oversee all financial aspects of the conveyancing transactions.
Client Interaction and Relationship Management:
- Ensure that all required documents (e.g., identity documents, proof of payment) are collected from Sellers and Purchasers for the transfer process.
- Coordinate the timely signing of documents with Sellers and Purchasers to facilitate the transfer process.
- Maintain regular communication with clients, providing updates throughout the conveyancing process.
- Collaborate with developers, attorneys, and clients to ensure smooth execution of property transactions in new developments.
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