• Matric certificate essential.
• Legal secretary / paralegal / conveyancing qualification advantageous.
• Bilingual in English and Afrikaans (written and spoken language).
• Experience in working on conveyancing software, specifically E4.
• AJS or similar accounting software experience.
• Experience in working on SearchWorks.
• Attending to manual SARS applications for Transfer Duty
• Receipts and/or Exemption Certificates.
• High level of computer literacy, especially in Microsoft Word and Excel.
• Excellent Communication skills
• Focused with a high level of attention to detail.
• Excellent organisational skills.
• Ability to handle high volumes of transfers.
• Ability to work under pressure to meet tight deadlines on projects.
• Ability to work independently and take initiative.
• Solid and stable conveyancing secretarial experience required.

Duties and responsibilities include, but not limited to:

• Assisting the team with general conveyancing secretarial work.
• Liaising with clients.
• Drafting conveyancing documents.
• Administrative tasks
• Preparing documents for lodgement in the relevant Deeds Office.
• Furnishing parties with final statements of account after registration.
• Communication with internal and external stakeholders such as clients, linked attorneys, SARS, municipalities, rates agents, homeowners associations.
• Managing agents and similar institutions to obtain the necessary transfer documents.

If you do not receive feedback within two weeks of submitting your application, please consider your application unsuccessful.

• Matric (Essential).
• Legal Secretary, Paralegal, or Conveyancing Qualification (Advantageous).
• In-depth knowledge of Conveyancing software/systems such as Lexis.
• Proficiency in Conveyancing Software (Lexis Convey, E4, SearchWorks Windeed).
• Proficiency in Accounting Software (e.g., AJS).
• Minimum of 3 years of experience in a law firm or conveyancing department, particularly in handling various property transactions (Real Estate new developments).
• Experience with bond transactions is beneficial.
• High proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong attention to detail with a focus on quality.
• Exceptional organizational skills, with the ability to manage multiple files and transactions simultaneously while meeting deadlines.
• Ability to work independently and efficiently under pressure.
• Solid and stable conveyancing secretarial experience is essential.
• Excellent communication skills, with the ability to explain legal processes clearly and concisely to clients.
• Professional writing skills for formal correspondence, including letters, emails, and notices, to clients, estate agents, and financial institutions.

Duties and responsibilities include, but not limited to:

Transaction Management:

• Take ownership of property transactions from inception to completion.
• Prepare and manage files in accordance with specified requirements, including conducting necessary property and personal searches.
• Organize and maintain legal files for each property transaction, ensuring that all documents related to transfers, bonds, and cancellations are accurately filed.

Stakeholder Communication:

• Maintain effective communication with both internal and external parties,including banks, municipalities, rates consultants, estate agents, the Deeds Office, and others.

Drafting Legal Documents:

• Draft legal documents using E4 / Lexis Convey software.
• Obtain Transfer Duty, Rates Clearance, and Homeowners/Body Corporate consents.

Progress Tracking and Deadlines:

• Track the progress of property transactions to ensure deadlines are met and that all procedural steps are followed.
• Manage the lodgement and registration of all transfers, bond cancellations and bonds.

Financial Management:

• Oversee all financial aspects of the conveyancing transactions.

Client Interaction and Relationship Management:

• Ensure that all required documents (e.g., identity documents, proof of payment) are collected from Sellers and Purchasers for the transfer process.
• Coordinate the timely signing of documents with Sellers and Purchasers to facilitate the transfer process.
• Maintain regular communication with clients, providing updates throughout the conveyancing process.
• Collaborate with developers, attorneys, and clients to ensure smooth execution of property transactions in new developments.