Western Cape: Executive Assistant posted by Perssol

Position OverviewThe Executive Assistant provides high-level administrative, operational, and strategic support to the partners, Anna and Wayne, who lead the Architecture, Interior Design, and Interior Decor teams. The role focuses on improving efficiency by managing workflows, communication, and administrative processes, while supporting consistent office standards, culture, and performance.This position requires strong organizational skills, professionalism, and discretion. The Executive Assistant is expected to work proactively, anticipate needs, resolve issues efficiently, and act as a trusted extension of the Practice Principal in a fast-paced design environment.Key ResponsibilitiesExecutive Administrative SupportManage the partners calendars, schedules, and daily priorities.Coordinate meetings, appointments, travel arrangements, and site visits.Monitor and prioritise incoming communication, immediately flagging any missed or overdue items.Draft and organise professional correspondence.Ensure schedules are efficient and the partners are well prepared for all engagements.Client CoordinationSupport client onboarding and related documentation.Prepare and manage fee proposals and scope of work documents under partner guidance.Act as a client point of contact when required, ensuring clear and professional communication.Coordinate client meetings, including logistics, agendas, minutes, and follow-ups.NB!! Performance IndicatorsEffective management of calendars.