Western Cape: Office Administrator posted by Persona Staff
Posted on 2025-09-19 00:00:00
| Employer | Persona Staff |
|---|---|
| Category | Client Services/Sales Support |
| Location | Western Cape / Western Cape |
Job Summary
- HR & Jobsys Administration
- Maintain Jobsys:
- Capturing and verifying timesheets (Monthly – Pty/CC; Weekly – Pty/CC; Workshop; Design; Automation; Project Managers).
- Loading and updating employee profiles.
- Updating average labour costs twice annually.
- Fleet & Motor Vehicle Administration
- Process annual motor vehicle license renewals.
- Manage documentation for new vehicle purchases and transfer ownership upon settlement.
- Oversee administration of AODs (Acknowledgement of Debt).
- Manage traffic fines: redirection, disputes, and follow-ups.
- Compile and maintain monthly fleet reports.
- Telecommunications & IT Support
- Administer Euphoria Telecommunications: new line activations, handset purchases, user maintenance.
- Conduct monthly outbound call cost analysis and submit reports to Debtors.
- Manage corporate email system: create new email addresses, reset passwords, set up forwards and out-of-office replies.
- Oversee mailbox cleanup (removing old users, monitoring storage limits to avoid penalties).
- Maintain and standardize email signatures across the company.
- Communication & Internal Coordination
- Draft and distribute internal notifications (e.g., leave, meetings, notices).
- Manage staff birthday notifications.
- Maintain and circulate the internal communication list.
- Set up and manage out-of-office notifications for staff.
- Documentation & Records
- Manage delivery notes, requisition books, job cards (JC’s), site instructions (SI’s), and return books.
- Maintain the Asset Register, including adding/removing assets and updating replacement values annually for insurance purposes.
- Handle diary orders annually (placed in October).
- Events & Staff Support
- Coordinate flowers and gifts for staff occasions.
- Arrange and manage the Year-End Function and other internal events.
- General Administration
- Prepare and process outbound cost and expense reports.
- Provide administrative support to Management and staff across departments.
- Ensure orderly record-keeping and provide ad hoc administrative support as required.
REQUIREMENTS:
- Matric (Grade 12) is essential.
- A Certificate or Diploma in Office Administration/Office Management (or similar) is advantageous.
- Intermediate to advanced proficiency in Microsoft Excel (pivot tables, reporting, data analysis).
- Strong working knowledge of Microsoft Office Suite (Word, Outlook, PowerPoint).
- Minimum 2–3 years’ experience in an administrative or office support role (corporate environment preferred).
- Experience in fleet administration, IT/email system support, or telecommunications administration is beneficial.
- Solid understanding of office systems, record-keeping, and reporting processes.
- Strong numerical and analytical ability with attention to accuracy.
- Excellent communication skills (written and verbal).
- Ability to work independently, manage multiple priorities, and meet deadlines.
To apply, please send your CV to *****@*****.co.za
Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful.
Persona Staff (Pty) Ltd is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. Applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance towards the legislation, you are welcome to request out POPI Act Policy.
Click Go Apply to apply online!
Get Similar Job Alerts
More jobs in Western Cape
More jobs in Western Cape
Browse Client Services/Sales Support Jobs
Browse Persona Staff Jobs
Apply directly for this position. Please read all instructions carefully.
We do not process job applications; we simply aggregate and display job listings.
More related positions
Western Cape: Planning Analytics (TM1) Developer posted by The Hiring House
As part of your role, your responsibilities will includeHave knowledge of and able to- Design, build, test and deploy multidimensional cubes, rules and ETL...
View Job
Planning Analytics (TM1) Developer
Western Cape: Senior Dynamics 365 Developer posted by The Hiring House
As part of your role, your responsibilities will include- Provide a hands on development approach to the Nav and Business Central Software deployment...
View Job
Senior Dynamics 365 Developer
Western Cape: Software Development Team Leader posted by Persona Staff
Requirementsnbsp3ndash5 yearsrsquo experience in software development leadership or team lead role.Strong proficiency in C .NET 9, ASP.NET Core MVC, Web...
View Job
Software Development Team Leader
Western Cape: New Business Development Manager posted by RareCruit
ResponsibilitiesDrive new business development in IT consulting services.Proactively generate your own leads and convert opportunities into sales.Expand...
View Job
New Business Development Manager
Western Cape: Technical Test Analyst (Bellville) posted by Swift Human Resources
Position available for a Technical Test Analyst to be based in Bellville. Must have Matric, Maths, ISEB ISTQB Testing qualification or Equivalent, 3 years...
View Job
Technical Test Analyst (Bellville)
Western Cape: Service Delivery and Project Manager (CPT) posted by RareCruit
Responsibilities Managing project deliverables together with team leads.Managing escalations from clients within the relevant technical work groups.Working...
View Job
Service Delivery and Project Manager (CPT)
Western Cape: Social Media and Content Marketer posted by RareCruit
Key ResponsibilitiesManage and execute daily social media activities mainly LinkedIn amp Instagram.Plan, create, and publish original content for social,...
View Job
Social Media and Content Marketer
Western Cape: IT Consultant posted by Persona Staff
REQUIREMENTS2-4 years working experience in a similar roleValid Drivers LicensenbspA and N or MCSEMCITPClear understanding of office 201020132016...
View Job
IT Consultant
Western Cape: Software Development Team Leader posted by Persona Staff
REQUIREMENTSnbspnbsp3ndash5 yearsrsquo experience in software development leadership or team lead role.Strong proficiency in C .NET 9, ASP.NET Core MVC, Web...
View Job
Software Development Team Leader
Western Cape: Application Developer – Developer (JAVA) posted by Bridgena Barnard Personnel Group
About the roleWe are seeking an experienced Application Developer proficient in Java to develop, test, and maintain high-quality software applications. As...
View Job
Application Developer – Developer (JAVA)
Western Cape: Principal/ Specialist Engineer: Application Software posted by Merand Corbett & Associates
RequirementsnbspMinimum QualificationsnbspBachelorrsquos Degree in Computer Science BSc or Engineering BSc Eng. BEng.nbspRequired Skills and...
View Job
Principal/ Specialist Engineer
Western Cape: Software Developer III posted by Salix Recruitment
This senior role is for developers who want to shape enterprise-level applications at a global scale. Yoursquoll work in a hybrid, multi-disciplinary team,...
View Job
Software Developer III
Western Cape: Software Development Team Leader posted by Persona Staff
REQUIREMENTSnbsp3ndash5 yearsrsquo experience in software development leadership or team lead role.Strong proficiency in C .NET 9, ASP.NET Core MVC, Web...
View Job
Software Development Team Leader
Western Cape: GRC Consultant posted by The Hiring House
Requirements- At least 2 years in Technology Risk, Compliance, GRC, CISO, or a similar position.- Extensive experience managing compliance projects and...
View Job
GRC Consultant
Western Cape: Engineer: Client, Server and Storage posted by Recruit-It
Main Job PurposeTo design, implement, and support server and storage solutions, ensuring high availability, optimal performance, and alignment with customer...
View Job
Engineer
Western Cape: SAP & IT Sales Specialist posted by Opensource
Key ResponsibilitiesIdentify, pursue, and close new business opportunities in SAP and enterprise IT servicesBuild and maintain strong relationships with...
View Job
SAP & IT Sales Specialist
Western Cape: Business Developement / Sales Specialist (IT / SAP) posted by Opensource
Key ResponsibilitiesIdentify, pursue, and close new business opportunities in SAP and enterprise IT servicesBuild and maintain strong relationships with...
View Job
Business Developement / Sales Specialist (IT / SAP)
Western Cape: Software Test Engineer posted by The Hiring House
Key responsibilities main job dutiesnbsp- Create Maintain automated software test systemsnbsp- Execute software tests and produce reports of resultsnbsp-...
View Job
Software Test Engineer
Western Cape: Software Engineer (Missions) posted by The Hiring House
Key responsibilities main job dutiesnbsp- 3 years of hands-on GUI development and backend service-orientated software.nbsp- Proficiency in cloud-based...
View Job
Software Engineer (Missions)
Western Cape: SKA Mid – Deputy Telescope Director posted by The Hiring House
Key Responsibilities Work manage the SKA-Mid Engineering Operations, Computing and Software and Science Operations teams, in support of construction,...
View Job
SKA Mid – Deputy Telescope Director
Western Cape: Senior Network Administrator posted by The Hiring House
Key Responsibilities Maintain and manage, in conjunction with networking team, networking switches and routers conforming to requirements from Networking...
View Job
Senior Network Administrator
Western Cape: Web Developer posted by Recruit-It
Duties and ResponsibilitiesCoding and DevelopmentWriting clean and efficient code using languages like HTML, CSS, JavaScript, C and potentially backend...
View Job
Web Developer
Western Cape: Project Manager (Energy/Gas/Water – Metering and Utilities) posted by IntelliStaff
Location Cape TownDescriptionWorking within the Delivery team, this role requires a proven Project Manager to drive success across virtual teams within a...
View Job
Project Manager (Energy/Gas/Water – Metering and Utilities)
Western Cape: Technical Product Lead / Senior Product Manager posted by Recruit-It
The Technical Product Lead drives the vision, strategy, and delivery of digital products spanning multiple business verticals. Operating at the intersection...
View Job
Technical Product Lead / Senior Product Manager
Western Cape: Technical Product Lead / Senior Product Manager posted by Recruit-It
Key ResponsibilitiesProduct Strategy amp OwnershipWork with Business Product Owners to drive the end-to-end product lifecycle, from ideation to launch,...
View Job
Technical Product Lead / Senior Product Manager