Western Cape: Procurement Officer Parts posted by West Coast Personnel

The Procurement Officer will be responsible for the end-to-end sourcing, purchasing, receiving, and processing of spare parts required by workshop mechanics, ensuring parts are sourced cost-effectively, delivered timeously, and accurately recorded on the system.
This is a hands-on, urgent operational role requiring strong supplier coordination and close interaction with workshop staff.
Key Responsibilities
Procurement & Sourcing

• Receive spare parts requests from mechanics.
• Source and request quotations from multiple suppliers.
• Identify alternative or hard-to-find parts when required.
• Compare and summarise supplier quotations clearly for mechanics.
• Ensure all quotations and purchase orders are authorised by the Workshop Manager.

Ordering & Follow-Up

• Place approved orders with suppliers.
• Actively follow up on ETAs and manage delivery timelines.
• Communicate delays or shortages to relevant workshop personnel.

Receiving & Stock Control

• Receive parts upon delivery and verify against purchase orders.
• Identify and manage backorders or short deliveries.
• Notify mechanics when parts are ready for collection.

System & Financial Processing

• GRV (Goods Received Voucher) all parts accurately on Evolution.
• Ensure supplier invoices are correctly matched to GRVs.
• Submit processed invoices to the accounts department for payment.

Systems & Tools

• Experience using Evolution ERP (or similar ERP system) is highly advantageous.

Language Requirements
 

• Fluent in English and Afrikaans (spoken and written) – essential

Candidate Profile

• Previous experience in procurement or parts buying, preferably within:
• Heavy plant equipment
• Diesel engines
• Construction or mining machinery
• Strong understanding of mechanical spare parts terminology.
• Comfortable working in a fast-paced workshop environment.
• Able to communicate clearly with mechanics, workshop managers, suppliers, and accounts staff.