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Worcester: EXECUTIVE PERSONAL ASSISTANT

Worcester: EXECUTIVE PERSONAL ASSISTANT

Posted on 2025-08-11 00:00:00

Employer Unspecified
Category Admin / clerical / secretarial
Location Breede Valley  / Worcester

Job Summary

RESPONSIBILITIES: Diary and Schedule Management: Coordinate calendars, schedule meetings, and proactively manage deadlines to ensure directors time is optimized. Travel Coordination: Arrange domestic and international travel, including flights, accommodation, visas, and detailed itineraries for directors and their families. Meeting Preparation & Follow-up: Prepare briefing documents and follow up on action items. Correspondence & Communication: Draft, review, and manage email and written communications on behalf of the directors. Personal Task Management: Handle a range of personal and family-related tasks discreetly and efficiently. Project and Event Assistance: Support special projects and events, ensuring smooth planning and execution. Financial & Administrative Support: Manage expense claims, oversee payments (personal and business-related), and maintain budgets where needed. Document Preparation: Draft, proofread, and file confidential documents, including contracts, company secretarial documents, and audit support materials. Errands & Ad Hoc Support: Coordinate errands, client gifting, and day-to-day assistance as required. Property Administration Support Liaise with tenants and agents on property-related queries and coordinate solutions. Assist with insurance claims, lease document management, and utility tracking. Handle municipal queries (City of Cape Town, Eskom) and meter readings when required. Post and manage online property advertisements as needed. REQUIREMENTS: Matric certificate; further administrative or business qualifications preferred. Proven experience in a Personal Assistant or Executive Assistant role, ideally at director level. Strong organizational and multitasking skills, with the ability to manage a broad variety of tasks. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). High level of discretion, professionalism, and emotional intelligence. Valid drivers license and own transport. TO APPLY: If you’re interested in this opportunity, please:

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EXECUTIVE PERSONAL ASSISTANT

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