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Midrand: Pa & Executive Administrator

Pa & Executive Administrator

Posted on 2025-03-14

Job Summary

Roles and Responsibilities Job Overview The Personal Assistant (PA) & Executive Administrator provides high-level administrative support to senior executives, ensuring smooth day-to-day operations. This role involves managing schedules, handling confidential information, coordinating meetings, and assisting in business operations. The ideal candidate should be highly organized, detail-oriented, and able to multitask in a fast-paced environment. Key Roles & Responsibilities Executive Support & Administration: Manage the executives calendar, including scheduling meetings, appointments, and travel arrangements. Screen and prioritize emails, calls, and correspondence, ensuring timely responses. Prepare and edit reports, presentations, and documents for executive meetings. Handle confidential information with discretion. Office & Business Operations : Act as the main point of contact between the executive and internal/external stakeholders. Assist in the planning and coordination of office operations, events, and projects. Maintain and organize office records, files, and databases. Coordinate administrative procedures and document management. Meeting & Event Coordination: Organize and coordinate meetings, including agenda preparation, minutes & note-taking, and follow-ups. Arrange conferences, workshops, and corporate events as required. Ensure that all logistical arrangements for meetings and events are in place. Communication & Relationship Management: Maintain professional relationships with key stakeholders, clients, and vendors. Act as a liaison between executives and employees, ensuring smooth communication. Draft and proofread correspondence, reports, and communications on behalf of the executive. Project & Task Management : Support executives in managing projects by tracking progress and following up on deliverables. Assist in budget management, expense tracking, and financial documentation. Conduct research and compile data for reports, presentations, and decision-making. Key Performance Indicators (KPIs) Administrative Efficiency Calendar Management Accuracy: % of meetings scheduled without conflicts. Task Completion Rate: % of tasks completed on time. Document Accuracy Rate: % of reports and documents with no errors. Communication & Coordination Response Time: Average time taken to respond to emails and calls. Meeting Coordination Success Rate: % of meetings arranged without rescheduling. Stakeholder Satisfaction Score: Feedback from internal and external stakeholders. Executive & Office Support Project Completion Rate: % of assigned projects completed within deadlines. Confidentiality Compliance: Zero breaches of confidential information. Travel & Event Planning Efficiency: % of error-free bookings and successful events. Relationship Management & Organization Client/Stakeholder Satisfaction Rating: Feedback score from executives and team members. Follow-Up Effectiveness: % of follow-ups completed on time. Office Organization & Documentation Score: Audit results for record-keeping accuracy. Qualifications & Skills Required Education & Experience Bachelor`s degree in Business Administration, Management, or a related field (preferred) Minimum of 3-5 years of experience as a PA, Executive Assistant, or Administrator. Experience working with senior executives or in a corporate environment. Key Skills & Competencies Strong organizational and time management skills. Excellent written and verbal communication skills. High attention to detail and problem-solving abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools. Ability to work under pressure and handle multiple tasks simultaneously. Discretion and professionalism in handling confidential information. Employment Details Employment Type: Permanent Employment Industry: Solar & Renewable Energy Work space preference: Work Onsite Ideal work province: Gauteng Ideal work city: Midrand Salary bracket: R 20000 – 30000 Drivers License: CODE B (Car) Own car needed: Yes

View Job  Midrand: Junior Accounts Auditor - Contract Role posted by Hire Resolve

Pa & Executive Administrator position available in North Johannesburg, Midrand. This job position was posted by . The job has been posted on 2025-03-14 in the Admin Clerical Secretarial category

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