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Johannesburg: Executive Assistant

Johannesburg: Executive Assistant

Posted on 2025-06-04 00:00:00

Job Summary

Duties & Responsibilities: Executive & Administrative Support Manage complex calendars, travel logistics, and scheduling for the CEO, CFO, and Other Executives. Prepare meeting agendas, take accurate minutes, and track action items to completion. Organize internal and external meetings, strategy sessions, and board engagements. Handle correspondence, internal communications, and documentation with professionalism and discretion. Support general office administration and act as a key contact between executives and staff, clients, and partners. Operations & Coordination Assist in the coordination of executive reporting, performance updates, and management packs. Interface with various internal departments (Operations, Compliance, Finance, Training, Commercial) to streamline executive workflows. Support planning and execution of company events, workshops, and quarterly reviews. Support marketing initiatives. Assist in the day-to-day management, coordination and overseeing of the Facilities Management function within the company. Commercial & Proposal Support Manage the compilation and submission of high-quality bid documents, commercial proposals, and tenders in coordination with internal stakeholders. Maintain and update a central library of proposal templates, capability statements, company profiles, and statutory documents. Track bid/tender opportunities and support the timely completion of submission deliverables. Liaise with technical, operations, and finance teams to consolidate inputs for RFPs and client proposals. Assist in preparation of presentations and client decks using Microsoft PowerPoint and other platforms. Confidentiality & Executive Discretion Handle sensitive, confidential information with utmost integrity and sound judgment. Anticipate executive needs and proactively address administrative and strategic priorities. Minimum Requirements: National Diploma or Degree in Business Administration, Executive Assistance, Communications, or related field. Minimum of 5 years’ experience as an Executive Assistant supporting C-level executives. Strong organizational, communication, and multitasking skills. Advanced proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel). Experience in a fast-paced corporate or consulting environment is advantageous. Discretion, maturity, and a high level of emotional intelligence.

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