MAIN PURPOSE OF THE JOB Complete Creditors Function and general assistance within Finance REQUIRED MINIMUM EDUCATION Matric (Grade 12) Appropriate degree or diploma in Accounts MINIMUM PREVIOUS WORK EXPERIENCE 5-10 Years (in a related field) DESIRABLE ADDITIONAL EDUCATION, WORK EXPERIENCE AND PERSONAL QUALITIES Computer Literacy: Excel, Word and Outlook Effective Time Management and Record keeping; Methodical; Able to work under pressure; Good communication and interpersonal skills with superiors, colleagues and suppliers; attentive to detail, and ability to multi-task and to be able to use own initiative. Accurate, numerate with relevant experience within the accounting field along with knowledge in organizational effectiveness, and ability to impart knowledge effectively. Honesty in the handling of any petty cash and or relating company finances and processing. Effective supervisory skills a necessity. KEY PERFORMANCE AREA INPUT OUTPUT Foreign Creditors INPUT Capturing of foreign creditors invoices within the system Receives inventory for Foreign Creditors and processes this via the system (costings completed and captured) Reconciles Foreign Creditors for month end payment Processes payments for Foreign Creditors Balances and runs month end reports Reconciles the foreign creditors age analysis to General Ledger OUTPUT Invoices are processed in Macola Inventory is received and captured Creditors Recons are balanced Foreign Creditors payments are processed Foreign Creditors Reconciliation Local Creditors INPUT Supervises the local creditor’s function ensuring that tasks are completed timeously Reconcile Skynet/Courier It billing / rates against Skynet statement Invoices and job cards checked and compared against each other Process Skynet/Courier It and Medical Master creditors Check local creditors payments – all correct documents, vat applicable and authorized Check and sign final local creditors recons OUTPUT Accurate processing of local creditors Capture and balance on Excel spreadsheet Recorded and balanced on Excel spreadsheet by waybill/Invoice Recon Skynet/Courier It and Medical Master (including coastal trips breakdown) Forward to financial accountant for check and payment Sundry Payments INPUT Check weekly sundry payments – all correct documents, vat applicable and authorized OUTPUT Sign off sundry payments and forward to financial accountant for check and payment Cashbook – Current and Call accounts INPUT Processing bank charges Processing bank transfers Processing debit orders Processing sundry receipts OUTPUT Prepare and balance cash book recons and forward to director for check File bank statements and recons File bank transfers / debit orders / sundry receipts Prepare and balance bank charge schedule for Management Pack Inventory INPUT Daily Stock Counts – Assist payable clerk when needed Assist with CT stock counts when needed Quarterly stock counts – MM/KZN/CT CE OUTPUT Run Stock sheets and capture daily Send to the branches for stock counts Capture stock count Sort out stock queried Maintenance of all Price Files in Macola INPUT Maintains all price files within Macola Price lists to be prepared and captured OUTPUT Pricing is correct and up to date Checked and authorized by both Product Manager and Director General Responsibility INPUT Assists Accounts Department with general duties Assist with Debtors when needed Run day end procedure Run month end procedure Assist with year-end procedure Month end reports for Management accounts Assisting with general ledger recons Audit preparation Insurance Oversea Vodacom contracts and renewals OUTPUT Tasks completed Releasing of Orders and debtors queries Run day end Run and balance month end Delivery reports – Cpt and Jhb Medical Master monthly schedule Quantity Adjustment Jhb update Company/ SC loan acc, receiving accrual accounts, R & Mtnce accounts COS CT/JHB update Final file for auditors Ensure all policies are up to date and filed Ensure all claims are processed Ensure Vodacom contracts are updated and when contracts expire and charged correctly Silver Charm Investments INPUT Invoicing Debtors Creditors Cashbook – Current, Call, Coronation, tenant Management Accounts Vat Recon every 2 months Month end procedure Audit preparation Filing Lease agreements OUTPUT Process Invoices in Macola and Excel Allocate Receipts Process payments for Utilities and Sundry Creditors Prepare and balance bank recons Process Vat Recon Balance and close off month Final file for auditors All documents relating to Silver Charm Health & Safety and Quality Standards (Primary Responsibilities) INPUT Assist in maintaining the Health & Safety principles of the organization. Work within the Company’s Quality Management System Ensure that the appropriate QMS documentation is always used, and that document version controlled and maintained. Documentation of NCA’s and AR’s where relevant. Best Practices – Improve processes and policies in support of organisational goals. Formulate and implement departmental policies and procedures to maximise output. Monitor adherence to procedures. Administrative excellence OUTPUT Assist in minimal accidents with constant vigilance. Minimize audit findings. All documents used are aligned to the Company’s QMS system NCA’s raised, investigated, and closed timeously. Continuous improvement of processes & procedures through BEST recommendations. The quality of the level of service provided by carrying out the responsibilities in all tasks, activities & reports being executed timeously, with accuracy

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