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Pretoria: Administrator

Pretoria: Administrator

Posted on 2025-08-05 00:00:00

Employer Unspecified
Category Admin / clerical / secretarial
Location Tshwane  / Pretoria

Job Summary

About the role: The Office Administrator will provide comprehensive administrative, operational, and logistical support to ensure the efficient functioning of the office and seamless execution of business development activities. The role involves general office administration, record keeping, event support, scheduling, data capturing, procurement administration, and assistance with programme implementation and client communication as directed by the BDO and Centre Manager. Key Responsibilities: 1. Administrative Support Manage daily office operations to ensure smooth functioning. Maintain organised filing systems (physical and electronic) for project, client, and compliance records. Draft routine correspondence, internal memos, and meeting agendas as required. 2. Scheduling and Coordination Coordinate meetings, workshops, coaching sessions, and appointments for the BDO. Assist in booking of venues, arrange catering, and prepare materials for meetings and events. Maintain and update office calendars and shared schedules. 3. Client and Stakeholder Liaison Handle incoming calls, emails, and enquiries professionally. Welcome visitors and incubatees and direct them appropriately. Assist in distributing communication and follow-ups with clients and programme participants. 4. Data Capturing and Record Management Capture and update incubatee and stakeholder data on E-Thuse system and spreadsheets. Assist with compiling information for reports, compliance submissions, and monitoring templates. 5. Procurement and Financial Administration Support Prepare requisitions, source quotations, and compile procurement packs. 6. Event and Workshop Support Assist in planning, organising, and executing events, workshops, and meetings. Support logistics, registrations, attendance registers, and post-event follow-ups. 7. General Office Duties Perform ad hoc administrative tasks as required by the BDO or Centre Manager. Skills and Competencies: South African Unemployed youth between the ages of 18 and 34. Must not have participated on the YES programme before. Matric Strong organisational and time management skills. Excellent verbal and written communication skills. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). Attention to detail with high accuracy in data capturing and record keeping. Ability to work independently and as part of a team. Professional conduct and client service orientation. Please consider your application unsuccessful when you have not heard from the Signa Opportunity team within two weeks of submitting your application.

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