An exciting opportunity exists for a Municipal Administrator within a leading property management and development environment. This role is pivotal in ensuring effective municipal account administration, risk management, and optimization of utility services across a diverse property portfolio.

Key Responsibilities

• Manage landlord, service provider, and tenant relationships to optimize utility management.

• Source and verify municipal accounts from supply authorities.

• Handle tenant and council queries, including the opening of new accounts.

• Conduct regular reporting, tariff verification, and risk management.

• Support utility accounting functions, ensuring accurate cost and recovery allocations per billing cycle.

• Assess energy efficiency and recommend optimal utility tariffs.

• Ensure compliance with relevant Acts, bylaws, and internal processes.

Requirements

• Experience in the property industry and municipal accounts administration (essential).

• Strong background in creditors, account reconciliations, and payments.

• Proficiency in Excel (intermediate level).

• Valid drivers licence.

• Knowledge of Pastel/SAGE ERP 300 (advantageous).

• Experience in dealing with council queries (advantageous).

Skills & Competencies

• Strong analytical, numerical, and attention-to-detail orientation.

• Excellent communication and conflict management skills.

• Team player with a service-driven and adaptable approach.

• Highly organized, assertive, and deadline-focused.

• Ability to work well under pressure and manage multiple priorities.

ROLE OVERVIEW:

The Municipal Administrator will be responsible to assist with council billing, reporting, and risk management. Utilities include but are not limited to Water, Electricity, Sewer, Effluent, refuse. Alternative Energy Solutions, Back-up Electricity, Gas, and/or other utilities that may be used.

RESPONSIBILITIES

Utility management

Manage the relationship between Landlord/ Service Providers/Tenants to optimize output.

Sourcing Accounts from the respective supply authority

Assist in dealing with Queries (tenant and Council related), as well as opening of new accounts with Council

Regular Reporting and risk management

Utility accounting and administration functions

Provide support to inland team and functions

Verification and Optimization

Assist with utility accounting and administration function to ensure that the accounting on both the cost and recoveries of utilities are accurate per billing cycle, both in respect of:

vetting and approving reports on all related municipal bills

tariff checking and verification

Energy Assessments

Ensure buildings are on most beneficial rates.

Assessments/feasibility studies and reporting

Risk Management

Ensures compliance with relevant Acts and bylaws

Assist manager with the processes and systems within the area of accountability to ensure compliance and minimize the business risk

REQUIREMENTS

Property industry and municipal accounts experience essential

Creditors/Account reconciliations and payments experience essential

Intermediate Excel

Valid Drivers Licence

Experience in dealing with council queries will be advantageous

Pastel/SAGE ERP 300 knowledge will be advantageous.

SKILLS

Ability to work as part of a team

Friendly, helpful and service-orientated

Analytical / accurate / attention to detail

Numbers orientated

Excellent verbal and written communication skills;

Conflict management skills

Planning and organizing

Assertive and energetic person

Ability to adapt to change

Achievement oriented

Deadline-driven, with a sense of urgency/result-orientation

Time management

Ability to work under pressure