South Africa: Fleet Controller – Truck Rental – Bloemfontein posted by Job Masters (Pty) Ltd

• Grade 12 | Code 10 driver’s licence.
• 2–3 years’ experience in truck rental and administration.

Skills:

• Administrative procedures and form completion.
• Hazard identification and resolution | Microsoft Office proficiency.
• Planning and organisational skills | Customer service management.
• Report writing and document handling | Decision-making.
• Company SOPs | Fleet management practices | Vehicle inspection processes.
• Report writing | Customer service standards | ISO 9001 processes.

Key Responsibilities:

• Fleet Management
• Maintain electronic databases of KM, registration, daily inspections, and maintenance.
• Schedule and book services with the workshop.
• Forecast and plan fleet availability to meet operational needs.
• Manage accidents documentation and liaise with internal insurance.
• Oversee vehicle licensing, tags, and renewals.
• Ensure compliance with Road Traffic Acts and regulations.
• Monitor and reconcile fuel consumption and Fuel Card expenses.
• Implement operational standards and best practices.
• Manage R&M costs, validate job cards, and ensure correct pricing.
• Conduct accident investigation meetings with drivers.
• Manage abuse cost recovery.
• Conduct vehicle in/out inspections and maintain inspection books.
• Stand in for site supervisors when required.
• Manage wash bay inspections and stock.
• Handle breakdowns (including standby after hours).
• Inspect bowzers and manage diesel receiving.
• Maintenance | Maintain vehicles in roadworthy condition.
• Minimize downtime through strict service scheduling.
• Negotiate repair schedules with workshops and panel shops.
• Maximize vehicle availability to operations.
• Reports & Record Keeping | Weekly kilometres update.
• Maintain vehicle/trailer asset register.
• Prepare reports: fuel consumption, fleet utilisation, availability, inspections, maintenance, driver training, driver assessments, PDP/licensing, COF, weekly costs, H&S inspections.
• Maintain Vehicle Key Register | Check daily debriefs.
• Driver Management | Monitor and manage driver behaviour.
• Report poor driving practices that impact fleet costs.
• Update driver scorecards (speeding, braking, erratic driving).

Additional Duties:

• Perform duties beyond the listed tasks as instructed by management.
• Assist in different departments/shifts if required.
• Support Truck Rental & Express operations when needed.
• Stand in for supervisors during leave or absence.
• Carry out additional tasks aligned with organizational objectives.

Salary offer: Negotiable