Gauteng: Executive Assistant posted by Energy at Work Projects

Our client is seeking a highly capable, detail-oriented Executive Assistant & Project Coordinator to support executive leadership while coordinating strategic projects across the business.

This dual-role position requires a professional who can seamlessly balance executive-level personal assistance with structured project coordination in a dynamic, fast-paced environment.

The successful candidate will play a key role in ensuring alignment between strategic objectives and operational delivery, working closely with senior executives, project managers, and cross-functional stakeholders.

Key Responsibilities

Project Coordination (50%)

• Coordinate and track strategic projects across multiple departments.
• Facilitate project meetings, prepare status reports, and monitor milestones and deliverables.
• Support project governance processes, including documentation, action tracking, and stakeholder engagement.
• Assist in the preparation of executive-level presentations, dashboards, and progress updates.
• Support project managers by overseeing administrative tasks, ensuring resource availability, and facilitating effective communication among stakeholders.
• Ensure project outcomes remain aligned with business objectives and strategic priorities.

Executive PA Support to MD & COO (50%)

• Provide high-level administrative and strategic support to the Managing Director and Chief Operating Officer.
• Manage complex executive calendars, communications, and confidential documentation with discretion.
• Coordinate executive meetings, travel arrangements, and stakeholder engagements.
• Act as a liaison between executive leadership and internal/external stakeholders.
• Support preparation for board, EXCO, and executive-level engagements.

Qualifications & Experience

• Matric and a Bachelor’s degree in Business Administration, IT, or a related field.
• Project Management certification will be advantageous.
• Minimum 2–3 years’ experience in project coordination.
• Minimum 5 years’ experience in a Personal or Executive Assistant role supporting senior leadership.
• Working knowledge of project management methodologies, tools, and software.
• Proficiency in Microsoft Office.

Skills & Professional Attributes

• High emotional intelligence with a strong sense of discretion and professionalism.
• Excellent organizational and time management skills, with strong attention to detail.
• Ability to work independently and collaboratively within cross-functional teams.
• Professional demeanour with a proactive, solution-oriented mindset.
• Strong interpersonal skills and confidence in navigating complex stakeholder environments.
• Resilient and adaptable in high-pressure, executive-level settings.

Application

If you are a seasoned Executive Assistant with a strong project coordination background and thrive in a dual-support role, we encourage you to apply.