South Africa: Office Administrator posted by O’Brien Recruitment

Are you an organised, proactive, and people-focused professional? Were looking for a skilled Office Administrator to manage our daily operations, ensure a welcoming reception area, and provide high-level support to our executives. This is a varied role where no two days are the same ideal for someone who thrives in a fast-paced environment and enjoys keeping things running smoothly.

Key Responsibilities

Office Management

• Oversee the smooth running of the office and ensure a professional work environment

• Manage office supplies, outsourced services (cleaning, maintenance, security), and repairs

• Develop and implement policies and procedures for efficiency

Reception Duties

• Welcome visitors and manage calls, emails, and inquiries

• Handle incoming/outgoing mail and deliveries

• Maintain a professional reception area and coordinate meeting room bookings

PA Support

• Manage executive calendars, appointments, and travel arrangements

• Prepare correspondence, reports, and presentations

• Conduct research and assist with meeting preparation

• Handle ad hoc personal tasks when required

Administrative Support & Coordination

• Manage filing, record-keeping, and expense reports

• Organise meetings and events, including logistics and catering

• Maintain confidentiality and professionalism at all times

• Support internal communications and employee engagement initiatives

What Were Looking For

• Proven experience in office administration, receptionist, or PA roles

• Excellent organisational and multitasking skills

• Strong communication and interpersonal abilities

• Proficiency in MS Office and general office systems

• Professional, discreet, and adaptable approach

• Problem-solving mindset with attention to detail

What’s On Offer

• Competitive remuneration package

• A dynamic, fast-paced workplace where youll make a real impact