Westville: Payroll Administrator posted by G-Core Capital

• Weekly Wage Payroll
• Complete processing function of the wage payroll on Sage 300.
• Review of Payroll Backbone Report files.
• Close interaction with various site liaisons for receipt of signed timesheets.
• Extraction of hours from V-Time to Sage300.
• V-time review and sense checks completed identifying discrepancies or duplications.
• Raising of queries and creating awareness of system discrepancies.
• Confirming low hours or zero hours for the week.
• Ensuring if an employee has zero hours on V-Time for the week, that it is accurate to not miss any employee from the pay run.
• Review done of odd leave types, ensuring compliance:
• Family Responsibility, Study, IOD, Suspension, Special and Other Leave
• Strict adherence and maintenance to banking details and update requests.
• Investigation on queries and backpay calculations.
• Responsibility Allowances:
• Role vs Rate review.
• Individual hours assessed per allowance dates.
• New Engagements.
• Initial contract upload to Sage.
• Job changes as when they occur for staff movements.
• Payroll reconciliation.
• Hours reconciliation to V-time.
• Headcount reconciliation.
• Net pay reconciled per site and cost centre.
• Payslip printing and weekly courier to the various sites.
• Support with Netcash upload.

All above done within a timeframe of ±3 days every week, resulting in an extremely demanding and high-pressure role with a strong focus on consistency and being agile.
This role with these mandatory responsibilities holds a large risk factor, it has an extremely high level of impact to a wage employee as an Individual and on labour stability for the business.

2.Weekly Payroll Reporting

• GL File extraction.
• Overtime and Wage variance reporting.
• Sick leave and suspension leave weekly reporting.
• Payroll filing and shared folder maintenance. Collection and maintenance of all correspondence related to the weekly payroll, recorded for audit purposes.
• Labour cost reallocation reporting per site requirements. Variable per week.

 
3.Monthly Payroll

• Fully responsible for the maintenance and processing of the Learner payroll.
• Review of registers.
• Confirm headcount.
• Leave Capture.
• New appointments.
• Assistance with Monthly payroll processing.
• Query investigation.
• Review of OT as per V-time.
• PH Hours review.
• Any other associated Monthly Payroll aspects required.

 
4.Reporting & Reconciliations

• Overtime & time and attendance reporting.
• Third party reconciliation files updated weekly/monthly.
• Reconciliation file kept current with new/terminated staff highlighted.
• Weekly values inserted and balanced to the weekly pay run.
• Discovery Medical aid reconciliation.
• Support with SARS statutory reconciliations and submissions.
• Assistance to finance with balance sheet & third-party reconciliations.
• Ad-hoc reporting – as per requests from Site, HR or Management.

 
5.Other Payroll functions

• Ensuring statutory compliance within the payroll and labour related functions.
• ESS Administration.
• New user creation.
• Password maintenance.
• Reconciliation and checking of claims.
• UIF Documents
• UI9 forms
• 7 Forms
• Salary schedules
• Ad hoc requirements stated by the DoEL.
• Employment confirmations or certificate of service.
• IRP5 Forms.
• Printed, individually sealed and issued, for all active wage staff.
• September Mibco annual increases.
• Preparation for bulk increase processing.
• Processing where required in terms of split weeks.
• Backpay tracker for cases where the increase is delayed.
• Individual employee letters indicating backpay.
• Mibco provident fund claim form submissions.

COMPETENCIES

• Proven Sage300 payroll proficiency
• Microsoft Office – Intermediate
• Knowledge of Basic Conditions of Employment
• Familiar with the MIBCO Main agreement
• Good working knowledge of payroll processes
• Solid written and verbal communication skills.

 
EDUCATION & EXPERIENCE

• Matric
• 3 years relevant experience in a similar role
• Certificate in SAGE300 or similar
• 3 years relevant payroll experience in a similar role and having worked on SAGE300 or similar.

 
BEHAVIOURAL SKILLS AND ABILITIES

• High degree of accuracy with strong attention to detail.
• Strong analytical and problem-solving ability.
• Excellent communication skills.
• Pro-active and a good team player.
• Strong interpersonal and organisational skills.
• Deadline and results driven.
• Ability to work under pressure and adapts well to change.
• Strong sense of responsibility and accountability.
• Self management and independence.
• Reliable, consistent and dependable