Western Cape: Senior Training Co-Ordinator posted by Time Personnel

• Matric, relevant qualification advantageous
• 3-5 years experience in similar role
• Knowledge of training and development administration and co-ordination in a complex, fast-moving environment.
• Excellent communication skills verbal and written
• Competent in Microsoft Office (Word, Intermediate Excel VLook Up and ability to extract CSM and XL files from SAP
• Must be flexible, strong work ethic and able to time manage your working day
• Ability to work under pressure and exercise own initiative whilst supporting team members
• Highly organised and energetic individual.

DUTIES

Administration

• Ensure that all administration is up to date to ensure compliance and a clean audit.
• Administrative preparation for all audits
• Ensure that all administration for each training session is saved and filed.
• Ensure that all training records is captured and updated on the system
• Ensure that all registers are emailed to line managers – daily
• Adhering to all administrative deadlines.
• Effective time management to complete all tasks allocated.
• Ensure that internal and external customers are satisfied with the Training Department Service delivery.

Logistical communication

• Communicate training prior to commencement of the session.
• Respond to all emails within 24 hours with a solution.
• Make and confirm all logistical arrangements with service providers prior to commencement of training.

Budget and finance

• Ensure that all invoices are captured on the excel spreadsheet and submitted to the finance department on time for payment of all suppliers.
• Ensure that all expenditure is planned and approved in the department budget.

Training plan

• Ensure that all training as per the training plan is scheduled and delivered on.
• Ensure that venues are booked, trainers and trainees are informed of the training and that all booking information corresponds.
• Track the progress of all new starters from beginning to sign-off and manage deviation.
• Ensure that all special projects that are assigned are recorded on the task monitoring tracker and managed to completion.
• Co-ordinate Training Officer and Training Admin activities
• Pre-empt, plan, and execute training interventions to ensure compliance training is up to date.

Salary: R negotiable dependent on experience

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