Cape Town City Centre: AI Support Executive Assistant

REQUIREMENTS Matric, and tertiary qualification in business or entrepreneurship are advantageous Exceptional tech-skills and a keen interest in always learning more Experienced with Google Workspace (Drive, Docs, Sheets, Slides) Comfortable with Dropbox, Slack, Zoom, calendar syncing etc Highly competent with AI tools (Gemini, ChatGPT, Notta, transcription platforms) QuickBooks or similar accounting software experience is beneficial Understands investor language (or can learn quickly) Strong analytical thinking Own laptop and fast wi-fi connectivity for working remotely DUTIES Digital Operations & Data Room Management (core of the role) Maintain and structure the companys document and data room for easy access to Investor documents, Engineering diagrams, EIAs, permits, technical files etc Ensure latest documents from international teams are accurately filed Prepare investor packs, document bundles and meeting folders Manage presentation files (pitch decks, updates, technical summaries etc) Meeting, Diary & Coordination Manage diaries for the founder and CGO Coordinate meetings across multiple time zones (SA, Europe, UK and Asia) Set up investor calls, engineering calls, internal operation calls and record meetings Document & Agreement Workflow Track status of various agreements and contracts with shareholders and investors and site development documents, and ensure all outstanding items are followed through Liaise with lawyers, advisors, investors and operations teams to keep momentum Financial Admin & QuickBooks (Basic) Coordinate with finance team and assist with capturing expenses, reconciling statements, support with reimbursement processes and simple ledgers AI-Driven Productivity Use Gemini / ChatGPT to Summarise documents, draft emails, turn raw notes into structured actions, build slides/presentations and improve processes Must be fluent in prompting and using AI tools efficiently Digital Marketing Support (Light) Coordinate updates to the website and assist with basic social media posts Liaise with designers (logo, pitch deck, etc.) and keep brand assets organised Executive Support (Non-household) Prepare itineraries for travel, and meeting schedules Help build presentations and keep consistent with the brand Salary: R negotiable dependent on experience Join us on SOCIAL MEDIA or visit our WEBSITE for more information. See links below.