Job Description
About the Role
The Facilities Administrator will provide administrative support to ensure the smooth operation of our facilities management services in Johannesburg. This role requires a highly organized and detail-oriented individual with excellent communication skills, who can work effectively in a fast-paced environment.
Key Responsibilities
- Manage all contractors and suppliers
- Liaise with clients regarding facility-related issues
- Ensure timely resolution of all facilities-related issues
- Review OHS files monthly
- Assist operations teams and HO Finance to ensure efficiencies in procurement requirements and deliverables
- Prepare PO status reports as requested
- Take and type minutes for operational and management meetings
- Perform ad-hoc administrative tasks as required
- Collect, allocate, and capture invoices from contractors
- Sort and check supplier invoices; compare invoice to order and attach order to relevant invoice
- Monitor and maintain stock levels
- Provide daily reports on all requests logged on the help desk
- Follow up on outstanding issues
- Update task status for client information
Requirements
- Grade 12
- 25 years of experience in facilities management environment
- Computer Literate in MSOffice
- Experience of contract administration
- Knowledge of pre-planned maintenance services (advantageous)
Qualifications
- None mentioned
Salary & Benefits
- Not specified
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Admin / clerical / secretarial Jobs in Gauteng
Admin / clerical / secretarial positions are in high demand across Gauteng, with the job market typically experiencing steady growth in this field. The financial services sector, technology industry, and manufacturing sector are among those commonly employing administrative staff, as they require efficient organisation and support functions to operate effectively.
In terms of compensation, salaries for admin clerical secretarial roles vary widely depending on factors such as level of experience, company size, and industry sector. Generally, entry-level positions may command a salary range of around R10 000 – R20 000 per month, while more senior roles can earn between R30 000 – R60 000 per month or more, depending on individual qualifications and performance. However, it’s essential to note that these figures are only rough estimates and can vary significantly based on the specific employer and industry.
Typically, admin clerical secretarial roles require a range of key skills, including proficiency in Microsoft Office software, excellent communication and interpersonal skills, attention to detail, organisational abilities, and technical knowledge of HR systems or other relevant software. Additionally, many employers also value candidates with experience in customer service, data entry, or bookkeeping.
These roles are commonly found in various industries, such as financial services, technology, manufacturing, and healthcare. In the finance sector, for example, administrative staff may be responsible for providing support to accountants or financial analysts, while in the tech industry, they might assist software developers or IT project managers with administrative tasks.
Career development opportunities for admin clerical secretarial professionals are often extensive, with many roles offering a clear pathway to more senior positions. With experience and additional training, individuals can move into specialist roles such as HR administrator, operations manager, or even management positions.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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