Stellenbosch: Creditors and Costing Team Leader posted by Helderberg Personnel

About the Role

Helderberg Personnel is seeking an experienced Creditors and Costing Team Leader to join our team in Stellenbosch. The successful candidate will be responsible for leading a high-performing team, managing end-to-end creditors function, and driving efficiency through optimal use of EDI integrations and mappings.

Key Responsibilities

• Ensure correct allocation of all costs to the appropriate cost codes and cost centres.
• Monitor and compare estimated vs actual costs, ensuring variances are justified and supported by incident logs where applicable.
• Manage consumable stock control processes to minimise waste, shrinkage, and financial loss.
• Review and process creditor invoices for consumables with detailed line-item accountability.
• Execute accurate and timely year-end reconciliation processes in line with SOP requirements.
• Identify and resolve un-recovered costs and implement corrective actions.
• Facilitate all credit applications.
• Effective stock control with measurable reduction in losses/waste.
• Manage end-to-end creditors function across high-volume and complex supplier base.
• Validate supplier rates against agreed service level agreements before processing.
• Ensure accurate and timely capturing of invoices, including correct VAT treatment.
• Generate and review cost capture reports and prepare remittance documentation.
• Prepare and execute weekly payment runs.
• Ensure monthly payment runs are completed by the 25th of each month.
• Perform detailed month-end reconciliations for all creditor accounts prior to payment release.
• Manage and resolve creditor queries and disputes efficiently and professionally.
• Identify opportunities to automate manual processes within the creditors function.
• Drive efficiency through optimal use of EDI integrations and mappings.
• Develop and maintain Excel-based tools (including advanced formulas such as VLOOKUP/XLOOKUP, pivot tables).
• Continuously improve workflows to increase processing speed and reduce errors.
• Increased automation of repetitive tasks.
• Improved turnaround times for invoice processing and payments.
• Reduction in manual errors and rework.
• Efficient and scalable processes supporting business growth.

Requirements

• Diploma in Management Accounting or equivalent
• Training in supply chain processes and cost structures
• Advanced Excel proficiency (lookups, data mapping, reporting tools)
• Minimum 3 years’ experience in the export industry/or a high-volume creditors environment
• Previous QX system experience advantageous
• Advanced Excel skills (essential)
• Strong financial acumen, including ability to reconcile accounts and analyse variances