Edenvale: HR Administrator posted by Motus Corporation

About the Role

Motus Mobility Solutions (MMS) is a world leader in its field of specialisation offering a variety of financial products for motor vehicles. MMS aims to creatively solve problems and add value to people by ensuring Mobility for Good. As an HR Administrator, you will play a crucial role in delivering HR transactions, enabling the availability of accurate information as well as improved internal client satisfaction and compliance.

Key Responsibilities

• Compile new engagement / on-boarding packs and ensure that supervision agreements and appointment letters are included for all FSP Sales Agents (Sales Representative on Rep Register)
• Distribute and explain engagement packs to new employees, including general policies and procedures, company benefits, and coordinating the taking and saving of welcome photographs in the HR repository
• Coordinate and execute the on-boarding of new hires
• Manage the offboarding process for all employee exits, including the completion of sign-off documentation
• Report to all stakeholders on all employee movement (JML) on a weekly basis
• Archive employee files and packs annually in line with recordkeeping requirements
• Maintain accurate and up-to-date employee records and filing systems
• Assist employees and payroll with leave-related queries
• Support new employees with obtaining biometric fingerprint access through the Facilities Department
• Distribute business communications as and when requested
• Assist with the abscondment process and related documentation, including maintaining the abscondment diary, when required
• Assist with the scheduling of disciplinary hearings as and when required
• Submit all IOD claims, including online submissions, accurately and timeously
• Participate in HR-related projects and initiatives as needed
• Consolidate and compile information required for reporting purposes
• Update RE tracker and assist with consultations (including minutes of consultations)
• Manage the full end-to-end maternity leave process, including employee communication, documentation, policy compliance, and payroll coordination
• Updating various reports on a monthly basis (i.e., maternity leave schedule, IR Tracker, Temp tracker etc.)
• Prepare monthly payroll input schedules for each respective Business Unit in line with deadlines received from Head Office/Payroll, including engagements, terminations, deductions, and other payroll-related changes
• Maintain the monthly capturing of warning letters on the IR Tracker
• Distribute online exit interview links and drive completion through proactive follow-up
• Create Employee Self-Service (ESS) access profiles on the Sage platform
• Reassign unprocessed leave as required
• Provide assistance with payroll, medical aid, and retirement fund queries, escalating unresolved issues as appropriate

Requirements

• Matric (Grade 12)
• Relevant tertiary qualification in Human Resources (National Diploma or a Bachelors’ degree)

Qualifications

• None mentioned

Salary & Benefits

• Salary details not specified

Attributes / Other Requirements

• Own and live up to Company values
• Strong communication and interpersonal skills
• Excellent planning, organizational and time-management skills
• Attention to detail
• High focus on urgency
• Ability to work independently and prioritize tasks effectively
• Employee centric and service excellence mindset
• Honesty and integrity
• Meticulous
• Energetic