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Cape Town: Property Team PA/Administrator posted by Time Personnel

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Job Description

REQUIREMENTS

  • Matric, relevant qualifications advantageous
  • Proactive and forward-thinking – you take initiative, anticipate challenges, and find smart solutions
    Tech-savvy and adaptable while embracing new tools, automation, and AI to improve efficiency
  • Highly organised and detail-oriented, thriving in structured, process-driven environments
  • Exceptional written and verbal English skills are a must
  • Calm under pressure
  • Deliver outstanding support, aligned with company high standards
  • Collaborate seamlessly and support the wider team in achieving shared goals.

 
DUTIES

  • Manage CRM systems, data hygiene, tagging, and record accuracy
  • Conduct checks and client due diligence
  • Support the full Vendor, Buyer, Landlord, and Tenant onboarding process
  • Coordinate viewings, inspections, and appointments
  • Prepare and draft contracts and sales documentation
  • Manage tenant referencing and compliance documentation
  • Create contract summaries for internal use
  • Manage Xero invoicing, payment tracking, and reporting
  • Maintain sales trackers, cash flow reports, and prepare data for sales meetings
  • Organise digital files and workflows (
  • Support website reviews and property updates
  • Manage change of ownership processes, including utilities and handover administration
  • Prepare and send the Introductory Pack to potential clients.
  • Create Vendor Consultation Reports and ensure smooth contract administration.
  • Provide data for bi-weekly vendor updates and deploy changes resulted from weekly register reviews.
  • Generate and distribute ad hoc sales reports.
  • Support tenancy progression for Lettings transactions
  • Leverage AI and automation tools to streamline processes and enhance efficiency.

 
 
Salary: R negotiable dependent on experience
 
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How to Apply

Click the green “Go Apply” button below to apply directly online with the employer.

About Office Automation Jobs in Western Cape

In the Western Cape region, office automation positions are in high demand across various industries, typically requiring a blend of technical and administrative skills. Generally, these roles involve automating and streamlining business processes to increase efficiency and productivity.

Typically, salaries for office automation professionals in the Western Cape range from approximately R200 000 to R500 000 per annum, depending on factors such as experience, company size, industry sector, and specific job requirements. However, it’s essential to note that actual salaries can vary significantly due to these varying factors. Additionally, bonuses, benefits, and other perks can also impact the overall remuneration package.

Common skills required for office automation roles include proficiency in software applications such as Microsoft Office, Google Suite, and industry-specific tools; strong analytical and problem-solving abilities; excellent communication and interpersonal skills; attention to detail and organisational skills; and experience with automation technologies such as workflows, macros, and scripts. Other essential skills may include data analysis, reporting, and business acumen.

Office automation professionals are commonly found in various industries, including financial services sector, technology industry, manufacturing sector, and public administration. These roles often require adaptability and flexibility to work in different departments or teams, and to support various stakeholders across the organisation.

Career development opportunities for office automation professionals in the Western Cape are plentiful, with many organisations offering training and development programs to enhance technical skills and business acumen. Typically, career progression paths may include specialist roles such as process analyst, workflow manager, or automation consultant, or more senior positions like team leader or department head. Generally, experience, leadership potential, and a commitment to ongoing learning and professional development are key factors in advancing one’s career in this field.

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This information provides general career guidance. Actual salaries and requirements vary by employer.



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