Durban: Admin & Procurement Clerk posted by Sabenza IT & Recruitment

Are you an organised, detail-oriented professional who enjoys keeping operations running smoothly behind the scenes? Do you have a passion for administration, procurement, and financial support processes? This could be the perfect opportunity to join a dynamic and fast-paced environment where your contribution truly makes a difference.

We are looking for a motivated Admin & Procurement Clerk to support a busy finance and operations function. This role requires someone who is proactive, reliable, and comfortable juggling multiple responsibilities while maintaining accuracy and efficiency.

Requirements

What Youll Be Responsible For

• Managing insurance claims, incident reports, and coordinating with all relevant parties
• Sourcing quotes and handling procurement for stores, distribution centres, and head office requirements
• Raising and issuing purchase orders
• Loading payments and ensuring proof of payments is accurately maintained
• Processing and submitting new credit applications
• Setting up new stores on accounting systems and creating GL codes
• Managing and distributing store stationery requirements
• Overseeing credit card machine administration (orders, cancellations, queries, and fault resolution)
• Attending weekly new store meetings and supporting store setup processes
• Assisting with store closures and related cancellations (insurance, security, etc.)
• Handling billing processes such as tiling allowances and landlord follow-ups
• Managing bank guarantees and related documentation
• Performing periodic billing reviews for credit card machines
• Processing daily COD transactions, budgets, month-end payments, and creditor reconciliations
• Completing approximately 20 monthly creditor reconciliations
• Supporting the finance team with ad hoc tasks as required
• Ensuring compliance with company policies and procedures

What Were Looking For

• Minimum 2 years experience in administration and procurement
• Solid understanding of accounts payable processes
• Experience with accounting systems (e.g. Pastel or similar) advantageous
• Strong attention to detail and high levels of accuracy
• Excellent organisational and time management skills
• Ability to work under pressure and manage multiple priorities
• Strong communication and stakeholder coordination skills
• Reliable, accountable, and team-oriented mindset
• High level of integrity and professionalism