Midrand: Business Operations Coordinator posted by Gijima Holdings: HR

About the Role

The Business Operations Coordinator serves as a central coordination and administrative enabler within the BP&DM Office and broader CTO environment, combining business administration, project coordination, and executive office support to ensure seamless execution of governance, strategic initiatives, and day-to-day operational activities.

Key Responsibilities

• Manage executive calendar, scheduling, and prioritisation of engagements
• Coordinate internal and external meetings, workshops, and forums
• Act as first point of coordination for BP&DM office activities

Requirements

• Business Administration & Office Management
• Project Coordination / Project Administration
• Governance & Reporting Processes
• Document & Knowledge Management
• MS Office Suite (Advanced PowerPoint, Excel, Teams, SharePoint)

Qualifications

Minimum Qualifications: Grade 12 (Compulsory)

Preferred Qualifications:

Diploma or Certificate in:

Business Administration

Project Administration / Project Management

Office Management

Salary & Benefits

Salary information not specified.

Core Competencies

• Business Administration & Office Management
• Project Coordination / Project Administration
• Governance & Reporting Processes
• Document & Knowledge Management
• MS Office Suite (Advanced PowerPoint, Excel, Teams, SharePoint)

Behavioural Competencies

• High attention to detail
• Strong organisational and time management skills
• Proactive and self-driven
• Strong communication and stakeholder coordination
• Ability to manage multiple priorities under pressure
• Professionalism and confidentiality

Digital & Platform Competencies

• Understanding of platform-based operating environments
• Digital collaboration tools (Teams, SharePoint, workflow tools)
• Data awareness (basic reporting, dashboards, tracking)
• Process mindset and structured execution

Key Interfaces

Internal Interfaces:

• Executive: BP&DM
• Office of the CTO
• Project Managers & Programme Leads
• Business Unit Heads
• Governance Forums / Committees

External Interfaces:

• Vendors / Service Providers (logistics, coordination)
• Occasional client or partner coordination (if required)

Measures of Success

• Accuracy and efficiency of executive scheduling
• Timely delivery of governance packs and reports
• Visibility and tracking of actions and deliverables
• Quality and structure of documentation and repositories
• Stakeholder satisfaction (Exec, CTO Office, Project Teams)
• Reduction in administrative bottlenecks

Additional Notes

This is a hybrid role combining:

• Business Administrator
• Project Administrator
• Executive Office Coordinator

The role is critical in supporting Gijima 2.0 execution, particularly in:

• Governance discipline
• Cross-functional coordination
• Platform transformation initiatives