Invoice Clerk

The Remote Work-Invoicing Clerk is responsible for managing and processing client invoicing related to timesheets, ensuring the accuracy of employee clockings, and managing client payments. This role includes reviewing and verifying timesheets, coordinating with clients for sign-off, filing invoices, and following up on outstanding payments. The ideal candidate will have strong attention to detail, excellent communication skills, and experience with invoicing in a remote work environment.

Key Responsibilities:

Timesheet Review

•Review and verify the accuracy of employee timesheets and clockings.
•Cross-check timesheets with clock-in/clock-out data to ensure accuracy before client submission.
Client Sign-Off

•Submit timesheets to clients for review and approval as per client agreement.
•Follow up on any discrepancies or issues to ensure timely approval.
Invoice Preparation

•Generate invoices based on signed-off timesheets.
•Ensure that invoices are in line with client agreements and terms.
File Management

•Maintain organized records of all timesheets, signed-off documents, and invoices.
•Ensure all files are stored securely and are easily accessible for future reference.
Payment Follow-Up

•Track outstanding payments and follow up with clients to ensure timely payment.
•Maintain a record of payment statuses and escalate any delayed payments to management.
Reporting

•Provide regular updates on the status of invoices and payments to the Finance/Accounts Manager.
•Assist with preparing reports related to invoicing and client payment statuses.
 

Required Experience & Skills:

Experience:

•Minimum 2-3 years of experience in invoicing, accounts, or a similar financial role, preferably in a remote work setup.
•Previous experience working with client billing and timesheet management.
•Ability to read the Afrikaans and/or Dutch language
•Proficient in MS Excel, Outlook, MS Teams and Sharepoint
Skills:

•Excel Proficiency: Advanced skills in Microsoft Excel, including formulas, data management, and reporting.
•Computer Literacy: Strong proficiency in general computer usage, and accounting software.
•Attention to Detail: High degree of accuracy in managing timesheets, invoicing, and payment records.
•Communication: Excellent written and verbal communication skills for liaising with clients and internal teams.
•Problem-solving: Ability to resolve discrepancies in timesheets or invoicing issues efficiently.
•Self-Management: Strong organizational skills and the ability to self-manage workload and schedules, ensuring timely completion of tasks in a remote environment.
•Trustworthiness: Ability to handle sensitive and confidential information with integrity and discretion.
•
Technical Requirements:

•Own a laptop/computer with sufficient performance to manage invoicing and file management tasks.
•Reliable cell phone for communication.
•High-speed internet for remote work, video conferencing, and cloud-based systems.
•Backup power solutions to ensure consistent work during power outages.
 

Working Hours:

3 days per week

Should you meet the above requirements, please upload your CV to our website www.hslabour.co.za. [CVS VIA EMAIL WILL NOT BE CONSIDERED]

All suitably qualified candidates are encouraged to apply and will be considered.  Our client applies the principles of employment equity as per National legislation and policy guidelines and will consider designated groups in line with these requirements.

Shortlisted candidates will be required to go through background screening and assessments