Job Summary

Our client, in the wine industry , is looking for a Procurement Officer to join their team based in the Stellenbosch area as soon as possible. Main Purpose: This role is responsible for managing suppliers, ensuring accurate and timely capturing of all dry goods purchase orders, and maintaining competitive pricing and delivery lead times. The successful candidate will have a strong understanding of procurement processes, supplier management, and stock control, and will play a vital role in maintaining the efficiency and success of our supply chain operations. Key

Responsibilities:

1. Procurement Purchase Orders: Create purchase orders within 24 hours of scheduled productions, ensuring correct pricing based on quotes or price lists, and forward them to suppliers. Order Evaluation: Daily evaluation of scheduled production runs and purchase orders, maintaining and reviewing them on SAGE. Amendments & Confirmations: Ensure all changes (quantity, dates, etc.) to purchase orders are confirmed in writing and updated on SAGE within 24 hours. PO Listing: Compile and send a weekly PO listing to all suppliers (by Thursday) and follow up for confirmation of delivery date, quantity, and price (by Friday). Supplier Follow-up: Daily follow-up with suppliers on missing confirmations and resolve issues such as short or oversupply, missed or late deliveries. Stock Management: Monitor stock holding at suppliers and adjust purchase orders on SAGE to reflect stock levels within 24 hours of receiving updates. Production Feedback: Provide regular feedback to the production team and P&P Manager on order status before or during production meetings (three times a week). 2. Administration Documentation & Compliance: Maintain quality assurance certificates, supplier reports, and price lists. Capture deliveries on SAGE (receipting) and update purchase orders as needed. Quote Management: Ensure quotes are signed and returned within 24 hours, and verify that sign-offs are within standard cost. Claims & Deviations: Raise and manage claims with suppliers, including corrective action requests (CAR), rework downtime claims, and stock rejected by quality control (QC). Supplier Communication: Respond promptly to supplier and customer inquiries about order status, changes, or cancellations. 3. Stock Control Inventory Management: Monitor and control stock levels to ensure minimal stock holding in stores, adhering to a Just-in-Time (JIT) system. Delivery Scheduling: Ensure delivery dates align with production schedules, ensuring stock is receipted at least two days before production. Stock Movement & Reconciliation: Assist with stock taking and ensure accurate system records of stock movements across all sites. Returnable Stock: Manage the weekly collection and return of stock and create return notes within 24 hours of upliftment. FIFO Management: Monitor the use of aged stock and ensure FIFO (First In, First Out) principles are followed. 4. Quality Management & Health & Safety Compliance with Standards: Adhere to QMS (Quality Management System) and GMP (Good Manufacturing Practice) standards. Certifications & Documentation: Ensure COC/COA’s (Certificates of Compliance/Analysis) are received with delivery notes for all dry goods. Purchasing Policy: Ensure that dry goods purchasing complies with company policies and procedures. 5. Supplier Management Supplier Relationships: Maintain strong working relationships with suppliers to ensure optimal service and competitive pricing. Supplier Monitoring: Regularly monitor and evaluate supplier performance (on-time delivery, product quality, etc.). Supplier Research: Research and evaluate potential new suppliers to improve sourcing and reduce costs. Quarterly Evaluations: Complete quarterly supplier evaluations and ensure all documentation is filed and up-to-date. Education & Qualifications: Grade 12 or equivalent qualification is essential. Relevant Diploma/Degree in Procurement, Supply Chain Management, or related field is advantageous. Knowledge of SAGE and experience with supply chain processes is a must. Understanding of traceability and experience with HACCP implementation will be beneficial. Key Skills & Competencies: Attention to Detail: Strong focus on accuracy, meticulousness, and high attention to detail. Organizational Skills: Excellent organizational, planning, and time management abilities. Communication: Fluent in verbal and written English; additional proficiency in Afrikaans is an advantage. Problem-Solving: Ability to analyze issues and develop effective solutions in a timely manner. Numerical Skills: Strong numerical and data analysis skills, particularly in SAGE and Excel. Multitasking: Ability to manage multiple priorities and deadlines, with excellent follow-up skills. Customer Service-Oriented: Professional, approachable, and customer-focused approach to work. Team Player: Ability to work effectively in a team, but also capable of working independently. The position is based in office in the Stellenbosch area and is a permanent full time position. Location: Stellenbosch.

Salary:

R18 000-R20 000 CTC per month (depending on experience), negotiable. Starting date: As soon as possible. Please apply online if you meet the above-mentioned requirements. Please assume that your application was unsuccessful If you have not been contacted within 4 weeks.

Procurement Officer position available in Cape Winelands, Stellenbosch. This job position was posted by . The job has been posted on 2024-11-15 in the Admin Clerical Secretarial category

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Job Summary

A recent professional profile photo is to accompany your application EMPLOYMENT TYPE : Permanent SECTOR : Procurement BASIC SALARY : R20 000.00 START DATE : A.S.A.P / Immediate REQUIREMENTS: Matric Post Matric qualification in accounting, business management or a related field Minimum of 3 years experience in purchasing role preferably within a FMCG environment Work accurately, meticulous and high attention to detail Excellent organizational, planning and time management skills Fluent verbal and written English communication skills Excellent decision-making skills Ability to work under pressure and meet deadlines Ability to multitask and prioritize Goal and target driven Effective listening skills Good follow-up skills Strong administration skills Computer literate (MS Office) SAGE Knowledge A good understanding of Supply Chain processes Strong Numerical skills Problem solving Dynamic, high-energy levels and drive Strong team player, but also have the ability to work independently Professional and confident communicator Be patient, tactful, diplomatic and approachable Customer service orientated Ability to analyze and resolve problems Ability to deal with change and ambiguity DUTIES: Procurement: Creates purchase orders within 24 hours of scheduled productions, according to SAGE requirements and forwards copies to Suppliers Purchase orders need to be created with the correct pricing based on quote or price list before sending to the suppliers Daily evaluate (scheduled runs vs purchase orders) requirements maintaining and reviewing SAGE purchase orders Ensures delivery details, cancellations and/or amendments to POs (quantity, dates, etc.) are always confirmed in writing and updated on sage within 24 hours Compiles and forwards a PO Listing to all Suppliers by Thursday weekly to get confirmation on delivery date, quantity and price by Friday weekly All Confirmation dates are to be confirmed in writing Follow up with suppliers daily on missing confirmation dates, resolve short / oversupply, missed or late deliveries, other problems and ensures closure of purchase orders accordingly Monitors stock holding of dry goods at suppliers and maintains and amends SAGE purchase orders to account for stock at supplier within 24 hours of information received Flags problems with timing of dry goods delivery dates at least 2 (two) weeks before the production commences Provides production team / P&P Manager with feedback of order status before or during production meetings three times a week Maintaining accurate purchase and pricing records. Administration: Prepares, maintains and reviews quality insurance certificates, reports and price lists of suppliers Capturing of Deliveries on SAGE (Receipting) in absence of Procurement Clerk all updated by 11 am the following day Ensures Purchase Orders are updated with the correct pricing prior to receipting and stamps delivery note as price checked Monitors quote sign offs, ensuring all quotes are signed and returned within 24 hours of receipt Ensures quote sign offs are within standard cost (unless approved by management/sales rep) Informs Management in writing of any incorrect standard cost/ price list on the Sage system within 24 hours Ensures all approved quotes are filed and kept on record Issue completed deviations were at least 72 hours prior to production Corrective Action Requests OWS: Obtain CAR from Quality were required and liaise with supplier within 24 hours of complaint received Arrange collection of QC rejected sample within 24 hours of CAR being raised Arrange collection of QC rejected stock within 48 hours of CAR being raised Obtain credit note of QC rejected stock within 7 days of QC stock being uplifted Obtain Root Clause and Loop Closure on all CARs within 7 days of CAR being raised Raise claims were required within 24 hours of CAR being sent to Supplier Raise claims within 24 hours of notification of rework / downtime caused by supplier Responds to customer and supplier inquiries about order status, changes, or cancellations within 24 hours Monthly follow up with suppliers to get confirmation of stock levels and aged stock expected to come in by the end of the month, no later than the 15th of each month Notify Dry Goods of stock which must be delivered, due to call off expiry, 3 days before the date the stock needs to arrive (for storage allocation) Track and report key performance indicators to reduce expenses and improve effectiveness by way of root cause and loop closure Manage department expenditure within budget guidelines Preparing budgets, cost analyses, and reports. Support creditors function by investigating and actioning supplier invoice queries promptly Monthly update of Service Level Agreement and Key Performance Indicators with other departments Liaison with finance on unresolved issues and queries Assistance with Ad hoc duties within Procurement team Stock Control: Managing inventories by monitoring and controlling stock levels to ensure stockholding in stores is kept at minimum stock levels Daily adjust orders quantity and dates (scheduled runs vs stock on hand and purchase orders) requirements ensuring that stock is kept at a minimum and on a JIT system Maintains delivery dates to ensure stock is receipted 2 (two) days before production and not earlier (unless approved by management) adhering to JIT system Assists in stock taking reconciliations as required according to the stock taking procedures Monitors in-house inventory movements on system ensure stock at all sites are taken into account Arrange collection of returnable stock weekly Creates return notes within 24 hours of upliftment and forwards copies to Suppliers Reviews any age stock weekly and does full investigation on purchasing history and future requirements Prepares, maintains and reviews write-offs where required When required visit bottling and or warehouse areas with appropriate provided PPE Quality Management System, Health, Safety and Housekeeping: Adheres to QMS standards and procedures Follows QMS protocol as described by QMS procedures Adheres to the set GMP protocol and participates in various quality seminars Ensure COC/COAs are received with the relevant delivery notes Purchasing Dry Goods in-line with purchasing-policies and procedures Supplier Management: Maintain good business relations with suppliers to ensure best possible service Quarterly complete supplier monitoring records Supplier performance monitoring (On time and in full) Supplier Price Competitiveness / Comparison Researching and evaluating prospective suppliers Send quarterly customer evaluation records to suppliers HOURS: Monday to Friday: 08:00 17:00

Procurement Officer position available in Cape Winelands, Stellenbosch. This job position was posted by . The job has been posted on 2024-11-15 in the Admin Clerical Secretarial category

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