Brits: Contracts Co-ordinator posted by Assegai Recruitment (Pty) Ltd
Posted on 2025-06-05 00:00:00
| Employer | Assegai Recruitment (Pty) Ltd |
|---|---|
| Category | Mining |
| Location | North West / Brits |
Job Summary
This role is to coordinate and administer the company’s group’s site-specific procurement contracts to improve contract coverage and automation, whilst maximising value creation through the realisation of commercial savings for the organisation.
This includes:
- Proactively managing the contract lifecycle milestones for a portfolio of site-specific contracts
- Managing suppliers’ compliance to contractual terms and conditions
- Ensuring successful implementation of all contracts at site, through liaison with all stakeholders
JOB RESPONSIBILITIES:
- Managing site contracts in conjunction with all relevant stakeholders
In conjunction with internal stakeholders, ensuring that organisational governance requirements are met in drafted contract - Negotiating, concluding, and administering contracts throughout
their lifecycle - Evaluating contractual terms and condition and providing recommendations to the team
- Proactively managing contract lifecycle milestones for site specific contracts
- Evaluating contract stipulations and providing recommendations
- Communicating and ensuring adherence to contractual rights and obligations
- Recording and monitoring contract compliance and renewal applications
- Investigating the need for contract extensions and implement accordingly
- Manage the termination of contractual relationship upon contract expiration or completion if required
- Obtaining approval for relevant contracts documentation in line with the group’s governance requirements and Delegation of Authority as defined in the company’s approval framework
- Safekeeping and retention of contractual documentation in accordance with the group’s standards procedures and policies
- Managing the end-to-end contract management process
- Developing and implementing contract coverage and automation project plans
- Developing, socialising, and implementing contracting strategies for site specific contracts
- Communicating and ensuring adherence to contractual rights and
obligations by all parties - Contributing to supplier development through implementation of ESD strategies
- Identifying opportunities for cost savings through negotiated volume
discounts; and product substitution, where possible - Actively participating in organisation planning as it relates to site procurement activities
KEY PERFORMANCE AREAS:
Contract Management
- Execution and implementation of contracts at site
- Coordination of contract life-cycle administration processes
- Contracts compliance monitoring
- Coordination contracts spend optimisation and automation processes
- Ensuring compliance to the group’s contract management policies and procedures
Relationship Management
- Actively managing supplier performance through KPIs that are specified in the contractual agreement
- Managing internal and external stakeholders’ relations
- Provision of the guidelines by which the team engages suppliers
- Conflict management
MINIMUM QUALIFICATIONS:
- Relevant bachelor’s degree (Procurement Management/Logistics/Supply chain/Stores Management)
- At least 4 years of relevant experience in areas of sourcing, contract lifecycle management, procurement, commodity management and supplier relationship management
EXPERIENCE & COMPETENCIES:
- Experience in market and commodity research and techniques and a general understanding of contracts
- Experience with driving value creation and category management savings
- Experience with relevant software: SAP, MS suite and database management
- Experience with using source to pay technology digital tools is preferred
- Mining industry experience is preferred and will be an advantage
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