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Cape Town City Centre: Executive Assistant

Date 2024-11-16
Job Title Executive Assistant
Employer
More Information
Salary 60 000 Monthly
Category Accounting Finance
Location Cape Town Region
/ Cape Town City Centre

Job Summary

Purpose of the Role: Provide a Secretarial / Administrative support to the Chief Executive Officer of the organization. Role: Executive Assistant Location : Cape Town – Western Cape Qualification: Grade 12 Diploma/ degree in Legal Secretary/ Paralegal Min 5 year related experience Competencies: Advanced – Microsoft Office Office practice Imports processing Skills: Strong administrative skills Leadership and management skills Excellent organisational skills Good verbal and written skills ( English & Afrikaans) Ability to act decisively and urgently High level of emotional intelligence and interpersonal skills Ability to establish and develop well aligned supportive teams Advanced Business acumen and entrepreneurial aptitude. Strong problem solving skills Exceptional attention to detail Role & Responsibilities Administrative Support : Provide the full range of Administrative support including but not limited to. Management of purchasing authorisation process from submission of POR;s to handover of signed invoices for payment. Management of local and international travel arrangements for the CEO as well as arrangements for Trade and other International Fairs for all attendees Arrangement for and management of Forex linked to international travel. Ad hoc personal bookings and searches for the CEO, and Act as aa support / participate in the development and implementation of administrative standards, policies and practices for the organisation. Secretarial Support: Communicate directives and information from the CEO to Executives, managers, and others in the organisation and follows up on the status of assignments. Receive, screen and direct incoming calls, visitors, mail and email. Maintain files, records, calendars, and diaries. Control filing linked to and access to contracts / SLA`s for customers, property, property plans and so. Co-ordinates meetings, inclusive of board operations, submission of reports to shareholders and arranging of catering for board meetings. Minute taking where required, as well as requesting agendas and minutes for upcoming meetings, and Manage CEO Expense Claims. Manage Insurance Manage vehicle insurance portfolio from addition / removal of vehicles onto the policy to management claims. Manage all insurance and arrange for marine/ transit cover where necessary. Imports and E Forex Management: Management payment for import process, from verifying accuracy of import documentation to purchasing of Forex In conjunction with Finance determine cashflow for large purchases, obtain authorization and book FEC in line with forecasted dates and Balance transactions with bank statements bi-weekly. Event Planning: Arrange and manage all aspects linked to large scale internal and external events,, including but not limited to company Indabas. Self- Development and Growth: Realistic assessment of own strengths and development areas and undertake actions to address weakness.

Executive Assistant position available in Cape Town Region, Cape Town City Centre. This job position was posted by . The job has been posted on 2024-11-16 in the Accounting Finance category

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Posted in Jobs in Cape Town City Centre, Jobs in Cape Town Region

More Jobs in Your Area

Cape Town City Centre: Executive Assistant

Date 2024-11-16
Job Title Executive Assistant
Employer
More Information
Salary R800 000 Annually
Category Admin Clerical Secretarial
Location Cape Town Region
/ Cape Town City Centre

Job Summary

Job Summary: Provide or lead a full range of secretarial/administrative support to the Chief Executive Officer (CEO) of the organisation, exercising confidentiality, tact and diplomacy.

Responsibilities:

Administration Support Manage the purchasing authorisation process from submission of PORs to handover of signed invoices for payment. Management of local and international travel arrangements for the CEO as well as arrangements for Trade and other International Fairs for all attendees. Arrangement for and management of Forex linked to international travel. Ad hoc personal bookings and searches for the CEO. Act as a support/participant in the development and implementation of administrative standards, policies, and practices for the organisation. Secretarial Support Communicate directives and information from the CEO to Executives, managers, and others in the organisation and follow up on the status of assignments. Receive, screen, and direct incoming calls, visitors, mail, and email. Maintain files, records, calendars, and diaries. Control filing linked to and access to contracts / SLAs for customers, property, property plans, etc. Good verbal and written communication skills (English & Afrikaans). Ability to act decisively and urgently. High level of emotional intelligence and interpersonal skills. Ability to establish and develop well-aligned, supportive teams. Suitably-developed computer literacy and skills. Appropriate business acumen and entrepreneurial aptitude. Strong problem-solving skills. Creativity. Exceptional attention to detail. Other Special Requirements Decision Making Maintain standards, practices, policies, and procedures as defined. Able to make good business-aligned judgement decisions at an operational level. Accountability Responsible for all activities linked to the position as defined. Ensures that a structure for escalation of responsibility is effective. Responsible for the company credit card. Communication Maintains the benchmark for transparent, responsive, and open communications within the business and at all levels. Ensures an email response within 24 hours. Provide guidance telephonically to assist the teams when required within reason. Good communication with management and subordinates.

Salary:

R800 000 CTC

Executive Assistant position available in Cape Town Region, Cape Town City Centre. This job position was posted by . The job has been posted on 2024-11-16 in the Admin Clerical Secretarial category

Click Go Apply to apply online!


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Posted in Jobs in Cape Town City Centre, Jobs in Cape Town Region

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Cape Town City Centre: Executive Assistant

Date 2024-10-30
Job Title Executive Assistant
Employer
More Information
Salary
Category Admin Clerical Secretarial
Location Cape Town Region
/ Cape Town City Centre

Job Summary

Job Title: Executive Assistant Job Overview: We are seeking a highly organized and proactive Executive Assistant to join our team. The ideal candidate will play a critical role in ensuring smooth daily operations, managing administrative tasks, and providing high-level support to the executive team. This role requires excellent communication skills, attention to detail, and the ability to manage multiple priorities. Key

Responsibilities:

Meeting Management: Attend meetings and take detailed minutes. Prepare and distribute memos summarizing key discussion points and decisions. Identify follow-up tasks and responsibilities, ensuring they are clearly communicated to relevant team members. Monitor the progress of follow-up tasks and project manage them to completion. Email and Calendar Management: Organize and manage the executive’s email inbox, prioritizing and flagging important messages. Respond to emails on behalf of the executive when appropriate. Maintain and organize the executive’s calendar, scheduling meetings, appointments, and events. Coordinate travel arrangements, accommodations, and itineraries as needed. Administrative Support: Prepare and edit correspondence, communications, presentations, and other documents. Handle confidential information with discretion. Conduct research and compile data to support decision-making processes. Assist with other administrative tasks as needed to support the executive team. Qualifications: Proven experience as an Executive Assistant, Administrative Assistant, or similar role. Strong organizational and project management skills. Excellent verbal and written communication abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Ability to manage multiple tasks and meet deadlines in a fast-paced environment. High level of discretion and professionalism. Strong attention to detail and problem-solving skills. Preferred Qualifications: Experience in project management. Familiarity with [any specific tools or software you use, e.g., Asana, Trello, Slack]. Location: Remote work for a company based in the UK, candidate must be based in South Africa. Salary offered: R20 000-R25 000 CTC per month, depending on experience. Type: Full time permanent position. Please apply online and if you are a suitable candidate, ARVO recruiters will be in contact. Please consider your application unsuccessful if you are not contacted by ARVO recruiters within 4 weeks of applying.

Executive Assistant position available in Cape Town Region, Cape Town City Centre. This job position was posted by . The job has been posted on 2024-10-30 in the Admin Clerical Secretarial category

Click Go Apply to apply online!


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Apply directly for this position
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Each job post has a link to take you directly to the original post to apply on their website or the original website where the post came from.


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Posted in Jobs in Cape Town City Centre, Jobs in Cape Town Region

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Cape Town City Centre: Executive Assistant

Date 2024-10-28
Job Title Executive Assistant
Employer
More Information
Salary
Category Admin Clerical Secretarial
Location Cape Town Region
/ Cape Town City Centre

Job Summary

Executive Assistant Rondebosch Cape Town Our Corporate client in Rondebosch Cape Town is looking for an experienced Executive Personal Assistant with 10 years’ experience in assisting the Executive CEO with his daily tasks and operations. Salary Highly Negotiable Min Requirements Matric and a Administration Business related Diploma/ Degree or similar 10 years Executive Assistant experience – high end level Highly organised and extensive skills of planning High level of software competence eg Excel and Microsoft suite packages advanced PowerPoint experience for presentations and reports Presentation set up experience High level of typing and minutes taking experience Being involved in high end level administration and co-ordination in all aspects of the business like operations, marketing, sales, distribution and customer service Job Requirements Manage 2 other administration staff within the department asissting with admin and operations High level co-ordination regarding functions, events, conferences and booking of boardrooms Manage Executive’s Diary Management and all arrangementsAssisting the Executive with all admin and operational requirements Run personal and work related errands Co-ordination of meeting, conferences and functions Type correspondence, annotated e-mails, minutes of meetings, presentations Assist with compiling of Tender documents Petty Cash Management as per company`s policy and procedure guidelines Deal with customers complaints and queries Ensure that all complaints and queries are escalated and resolved timeously Apply online Frogg Recruitment

Executive Assistant position available in Cape Town Region, Cape Town City Centre. This job position was posted by . The job has been posted on 2024-10-28 in the Admin Clerical Secretarial category

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