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Cape Town City Centre: Executive Assistant

Executive Assistant

Posted on 2025-02-05

Salary R800 000 Annually

Job Summary

Job Summary: Provide or lead a full range of secretarial/administrative support to the Chief Executive Officer (CEO) of the organisation, exercising confidentiality, tact and diplomacy.

Requirements:

Grade 12 Diploma in Legal Secretarial / Paralegal Minimum of 5 years experience. Knowledgeable about import processing.

Responsibilities:

Administration Support Manage the purchasing authorisation process from submission of PORs to handover of signed invoices for payment. Management of local and international travel arrangements for the CEO as well as arrangements for Trade and other International Fairs for all attendees. Arrangement for and management of Forex linked to international travel. Ad hoc personal bookings and searches for the CEO. Act as a support/participant in the development and implementation of administrative standards, policies, and practices for the organisation. Secretarial Support Communicate directives and information from the CEO to Executives, managers, and others in the organisation and follow up on the status of assignments. Receive, screen, and direct incoming calls, visitors, mail, and email. Maintain files, records, calendars, and diaries. Control filing linked to and access to contracts / SLAs for customers, property, property plans, etc. Good verbal and written communication skills Ability to act decisively and urgently. High level of emotional intelligence and interpersonal skills. Ability to establish and develop well-aligned, supportive teams. Suitably-developed computer literacy and skills. Appropriate business acumen and entrepreneurial aptitude. Strong problem-solving skills. Creativity. Exceptional attention to detail. Imports and EForex Management Management payment for import process, from verifying accuracy of import documentation to purchasing of Forex; In conjunction with Finance, determine cashflow for large purchases, obtain authorisation and book FEC in line with forecasted dates; and, Balance transactions with bank statements bi-weekly. Other Special Requirements Decision Making Maintain standards, practices, policies, and procedures as defined. Able to make good business-aligned judgement decisions at an operational level. Accountability Responsible for all activities linked to the position as defined. Ensures that a structure for escalation of responsibility is effective. Responsible for the company credit card. Communication Maintains the benchmark for transparent, responsive, and open communications within the business and at all levels. Ensures an email response within 24 hours. Provide guidance telephonically to assist the teams when required within reason. Good communication with management and subordinates. Manage Insurance Manage vehicle insurance portfolio from addition/removal of vehicles onto the policy to management of claims; Manage all insurance; and, Arrange for marine/transit cover where necessary.

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Salary:

R800 000 CTC How to apply:

Executive Assistant position available in Cape Town Region, Cape Town City Centre. This job position was posted by . The job has been posted on 2025-02-05 in the Accounting Finance category

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Posted in Jobs in Cape Town City Centre, Jobs in Cape Town Region

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Cape Town City Centre: Executive Assistant

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Posted on 2025-01-27

Job Summary

Job Opportunity: Temporary Executive Assistant (Start ASAP) Location: Steenberg Are you a mature, experienced professional with exceptional organisational and communication skills? We are seeking a proactive Executive Assistant to join our team on a temporary basis , starting immediately. Ideally, you live in or near Tokai, Steenberg, or the Southern Suburbs. Key

Responsibilities:

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Requirements:

Diploma or degree (preferred). 5–10 years of proven experience in a similar role. Strong minute-taking skills. Excellent organisational and communication abilities. High level of professionalism and discretion. Comfortable working in a dynamic environment. Position Type: This is a temporary position with an immediate start date. Location Preference: Candidates residing in Tokai, Steenberg, or the Southern Suburbs will be prioritised. If you are a detail-oriented individual ready to contribute your skills in a temporary capacity, we encourage you to apply today

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Error making API request.
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Posted in Jobs in Cape Town City Centre, Jobs in Cape Town Region

More Jobs in Your Area

Cape Town City Centre: Executive Assistant

Executive Assistant

Posted on 2025-01-27

Job Summary

Job Opportunity:Executive Assistant (Start ASAP) Are you a mature, experienced professional with exceptional organisational and communication skills? We are seeking a proactive Executive Assistant to join our team. Ideally, you live in or near Tokai, Steenberg, or the Southern Suburbs. Key

Responsibilities:

Calendar Management: Proactively manage and organise executives` schedules. Coordinate and prioritise appointments, meetings, and commitments. Communication: Serve as the primary contact between executives and internal/external stakeholders. Manage emails, phone calls, and correspondence, ensuring timely responses and follow-ups. Meeting Coordination: Schedule and prepare materials for meetings, including agendas, presentations, and reports. Attend meetings, take minutes, and distribute them promptly to relevant parties. Travel Arrangements: Plan and coordinate travel, including flights, accommodations, and ground transport. Prepare detailed travel itineraries and address all travel needs. Document Management: Maintain electronic and physical filing systems for easy access to important documents. Administrative Support: Assist with expense reporting, document preparation, and data entry. Confidentiality: Handle sensitive information with discretion and maintain confidentiality.

Requirements:

Diploma or degree (preferred). 5–10 years of proven experience in a similar role. Strong minute-taking skills. Excellent organisational and communication abilities. High level of professionalism and discretion. Comfortable working in a dynamic environment. Location Preference: Candidates residing in Tokai, Steenberg, or the Southern Suburbs will be prioritised. If you are a detail-oriented individual ready to contribute your skills in a temporary capacity, we encourage you to apply today

Executive Assistant position available in Cape Town Region, Cape Town City Centre. This job position was posted by . The job has been posted on 2025-01-27 in the Admin Clerical Secretarial category

Click Go Apply to apply online!


You might also like these jobs in the same area.

Apply directly for this position. Please read all instructions carefully.

We do not process job applications; we simply aggregate and display job listings.

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Executive Assistant

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Posted in Jobs in Cape Town City Centre, Jobs in Cape Town Region

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