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Cape Town City Centre: Executive Assistant

Cape Town City Centre: Executive Assistant

Posted on 2025-06-06 00:00:00

Employer Unspecified
Category Accounting / Finance
Location Cape Town Region  / Cape Town City Centre

Job Summary

Purpose of the Role: Provide or lead a full range of secretarial/administrative support to the Chief Executive Officer (CEO) of the organization, exercising confidentiality, tact and diplomacy. Role: Executive Assistant Location: Ottery – Western Cape Qualification: Matric Tertiary Education (including Diplomas, Certificates and Degrees) Diploma in Legal Secretarial / Paralegal Experience Minimum 5 years related experience Competencies Knowledge Skills Solid knowledge of Microsoft Office Suite Knowledge of office practice Imports processing Strong Administration Skills Well-developed leadership and junior management skills Excellent organisational skills Good verbal and written communication skills (English & Afrikaans) Ability to act decisively and urgently High level of emotional intelligence and interpersonal skills Ability to establish and develop well aligned, supportive teams Suitably – developed computer literacy and skills Appropriate Business acumen and entrepreneurial aptitude Strong problem-solving skill Creativity Exceptional attention to detail Administration Support Provide the full range of administrative support including but not limited to: Management of purchasing authorization process from submission of PORs to handover of signed invoices for payment; Management of local and international travel arrangements for the CEO as well as arrangements for Trade and other International Fairs for all attendees; Arrangement for and management of Forex linked to international travel; Ad hoc personal bookings and searches for the CEO; and, Act as a support / participate in the development and implementation of administrative standards, policies and practices for the organisation. Secretarial Support Communicate directives and information from the CEO to Executives, managers, and others in the organisation and follows up on the status of assignments; Receive, screen and direct incoming calls, visitors, mail and email; Maintain files, records, calendars and diaries; Control filing linked to and access to contracts / SLAs for customers, property, property plans and so; Co-ordinates meetings, inclusive of Metcalf Board preparations, submission of reports to shareholders and arranging of catering for board meetings. Prepare draft presentations for meetings (POWWOW) for CEO. Minute taking where required, as well as requesting agendas and minutes for upcoming meetings; and, – Manage CEO Expense Claims Manage Insurance Manage vehicle insurance portfolio from addition / removal of vehicles onto the policy to management of claims; Manage all insurance; and, Arrange for marine / transit cover where necessary. Imports and EForex Management Management payment for import process, from verifying accuracy of import documentation to purchasing of Forex; In conjunction with Finance determine cashflow for large purchases, obtain authorization and book FEC in line with forecasted dates; and, Balance transactions with bank statements bi-weekly. Event Planning Arrange and manage all aspects linked to large scale internal and external events, including but not limited to company Indabas. Self-Development and Growth: Realistic assessment of own strengths and development areas and undertake actions to address weaknesses. The employee accepts that she may be required to carry out any other tasks as required by management based on operational We are committed to locating the ideal job for you, so we kindly advise against paying for this service. There are no costs associated with securing employment with us.

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Cape Town City Centre: Executive Assistant

Cape Town City Centre: Executive Assistant

Posted on 2025-06-03 00:00:00

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Location Cape Town Region  / Cape Town City Centre

Job Summary

This is a critical role within the organization and is best suited for someone with exceptional interpersonal skills, impeccable discretion, and experience working in a manufacturing environment. Minimum Requirements: Diploma in Legal Secretary, Paralegal or relevant qualification (essential) Minimum 7 years experience in a similar executive support role (essential) Previous experience in a manufacturing environment is essential Required Skills & Competencies: Strong administrative and secretarial skills Strong verbal and written communication skills in both English & Afrikaans (essential) Ability to work independently, act decisively and manage competing priorities High attention to detail and accuracy in all work Strong problem-solving skills

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Cape Town City Centre: Executive Assistant

Posted on 2025-06-02 00:00:00

Employer Unspecified
Category Admin / clerical / secretarial
Location Cape Town Region  / Cape Town City Centre

Job Summary

Purpose of the Role: A Personal Assistant will be part of the CEO’s office which will include the SHERQ. The person is essentially the secretarial support to the CEO, Board and committees, and EXCO members. This includes maintaining the company diary, and the executive’s daily activities, ensuring seamless operations and focus for the executive team, and maintaining confidentiality. Role: Executive Assistant – to the – CEO Location: Ottery – Cape Town Start Date: immediate Qualification: Grade 12 Minimum tertiary qualification, with a postgraduate degree a preference. Clear criminal report Minimum 5 years of related experience, preferably within a medium-sized manufacturing entity. Minimum 5 years experience as an assistant at Director level. Competencies: Knowledge Solid knowledge of Microsoft Office Suite Knowledge of office practice Imports processing Skills Strong Administration Skills Well-developed leadership and junior management skills Excellent organizational skills Good verbal and written communication skills (English & Afrikaans) Ability to act decisively and urgently High level of emotional intelligence and interpersonal skills Ability to establish and develop well-aligned, supportive teams Suitably – developed computer literacy and skills Appropriate Business acumen and entrepreneurial aptitude Strong problem-solving skills Creativity Exceptional attention to detail High level of emotional intelligence and interpersonal skills Ability to establish and develop well-aligned, supportive teams Suitably – developed computer literacy and skills Appropriate Business acumen and entrepreneurial aptitude Strong problem-solving skills Creativity Exceptional attention to detail Other Special Requirements The role requires exceptional organizational, communication, and problem-solving skills, as well as the ability to maintain confidentiality and discretion. The person needs to have professional authority, be able to be firm, set standards, have clear boundaries, and attract trust based on convictions and actions. The person would need to have been exposed to various upskilling courses related to good admin, analytics, time management, and even legal and financial secretary knowledge. Decision Making Maintain standards, practices, policies, and procedures as defined. Able to make good businessaligned judgment decisions at an operational level. Accountability Responsible for all activities linked to position as defined. Ensures that a structure for escalation of responsibility is effective. Responsible for the company credit card. Communication: Maintains the benchmark for transparent, responsive and open communications within the business and at all levels. Ensures an e-mail response within 24 hrs. Guidance telephonically to assist the teams when required within reason. Good communication with management and subordinates. Main Outputs and Responsibilities : Administrative Support Scheduling: Manage the CEOs, executives, and board calendar, coordinate meetings, and ensure timely notifications. Correspondence: Handle email, mail, and phone communications on behalf of the CEO and executive team. Documentation: Prepare, edit, and distribute documents, reports, and presentations. In this capacity, it needs to be professional with expertise in ISO document control principles. Data Management: Maintain accurate records, databases, and spreadsheets- aligned to SHERQ structures, board structures, and compliance principles. The skill here is a benchmark setting for the company and it needs to be firmly owned. Operational Support: Travel Arrangements: Book flights, hotels, and rental cars, as well as prepare travel itineraries. – this will be a company-wide responsibility, cost-controlled, and approached with insight including negotiated arrangements with service providers. Expense Management : Process expense reports, reimbursements, and credit card statements for the executives, ad hoc exco projects, and Comco team. Office Management: Oversee office operations, including supplies, maintenance, and renovations. – will take overall responsibility for the admin block, any secretarial functions linked to this location, exco, board, and SHERQ. Event Planning: Coordinate events, meetings, and conferences, including logistics and catering- she will lead the ” spirit” committee for an inclusive and engaged head-office team. Strategic Support Research: Conduct research and provide data-driven insights to support CEO decision-making. – this requires experience in analytics, using Chat GPT, understanding good information, and a keen curiosity. Additionally, it requires common sense and a pragmatic mindset. Project Management : Assist with special projects, such as strategic planning, change management, or process improvement. Stakeholder Engagement: Facilitate communication between the CEO and stakeholders, including board members, investors, and customers, inclusive of minute-taking in S&E committee meetings, exco, and ad hoc company strategic meetings. Reputation Management: Monitor and maintain the CEO’s, board member, and executive online presence and reputation. This includes reviewing the Bowler Fraud line event focus, SHERQ critical triggers, and Website(s) comments. Confidentiality and Discretion Maintain Confidentiality : Handle sensitive and confidential information with discretion. – this is a critical attribute. Protect the CEO’s Time: Screen calls, emails, and visitors to ensure the CEO’s time is used efficiently – experience, trust, insight, and leadership are required. Other Responsibilities: Special Tasks: Perform other tasks as assigned by the CEO, such as preparing presentations or analysing data. Team Collaboration : Work closely with other executives, departments, and teams to ensure alignment and effective communication. Continuous Learning: Stay up to date with industry trends, best practices, and new technologies to support the CEO’s needs. Self-Development and Growth: Realistic assessment of own strengths and development areas and undertake actions to address weaknesses. The employee accepts that he/she may be required to carry out any other tasks as required by management based on operational requirements. We are committed to locating the ideal job for you, so we kindly advise against paying for this service. There are no costs associated with securing employment with us.

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Cape Town City Centre: Executive Assistant

Cape Town City Centre: Executive Assistant

Posted on 2025-05-01 00:00:00

Employer Unspecified
Category Admin / clerical / secretarial
Location Cape Town Region  / Cape Town City Centre

Job Summary

Overview: Our client in the Human Resources sector is looking to employ an Executive Assistant, to provide admin support to their Chairperson. Minimum Requirements: Preferred but not essential: Degree or Diploma in Behavioral Sciences or a Human Resources or Legal field Extensive work experience in a similar or corporate fast passed environment Exposure to AI within a working environment Advanced command of MS Office: Outlook, PowerPoint, Word, Excel Good command of the English language, both written and spoken Valid and current driver’s license Knowledge of accounting principles, to provide ad hoc support to Finance Manager Key Performance Areas: Keeping track of multiple changes to a very busy diary Compiling and editing reports, slides, training manuals ,and multiple Exco documentation Co-ordinating travel arrangements local and international Copying, scanning, editing of documents, recordkeeping and general admin Drafting covering mails General ad hoc duties Preferred Attributes: Confident, eloquent and professional individual with a high level of emotional intelligence Flexible and able to multi-task and work at an exceptionally fast pace Generalist, with a good understanding of how things work in a corporate environment including the finance functions Absolute discretion as the person will be working with highly confidential information Attention to detail, good memory and ability to think on his/her feet Organised, task-driven and ability to work without direct supervision Team player with a dynamic personality Eager to learn, with a keen interest in using Artificial Intelligence (current proficiency will be an added bonus)

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National Key Accounts Sales Manager

Cape Town: Junior Accountant posted by Africa Thinking Management Solutions

Job Advertisement Junior AccountantLocation Cape Town -Observatory Company Africa Thinking Management SolutionsAfrica Thinking Management Solutions is...


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Junior Accountant

Cape Town: Intermediate Financial Administrator posted by Construct Executive Search

Applicants must have the following requirementsMust have a Diploma in Accounting or Bookkeeping.Must have 3-5 years of experience as a Financial...


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Intermediate Financial Administrator

Eastern Cape: Town Planner (JB5167) posted by Kontak Recruitment

Town Planner JB5167 Chintsa, Eastern CapeCompensation Range R40 45 000 CTC per month Negotiable Category EngineeringLead zoning, rezoning, and land use...


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Town Planner (JB5167)

Cape Town: Roof sheeter – Urgently Needed posted by Batt Master Roofing and Guttering

Roof sheeter needed Must be able to remove and install roof sheets etc and waterproofing for maintenance company Work in fascias as wellWork experience a...


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Roof sheeter – Urgently Needed

Cape Town: Litigation Secretary posted by Marais Muller Hendricks Attorneys

Marais Muller Hendricks Inc., a leading law firm in Cape Town, is seeking to appoint an experienced and highly organised Litigation Secretary to join our...


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Litigation Secretary

Cape Town: Bookkeeper – Restaurant Industry (Salt River) posted by The Vocation Station

About the RoleWere looking for a detail-oriented Bookkeeper to join our clients team and support the financial operations of four businesses under one roof....


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Bookkeeper – Restaurant Industry (Salt River)

Cape Town: Litigation Secretary posted by Cora O’Neil Recruitment Agency

Cape Town City Centre LITIGATION SECRETARY Minimum Requirements-Well presentable and professional preferably female-Excellent verbal communication skills-2...

View Job  Cape Town: Risk Management Actuary posted by Hire Resolve

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Litigation Secretary

Cape Town: Electrical Engineer – Building Services posted by Business Recruitment Services

This role requires collaboration with multidisciplinary teams and clients to deliver fit-for-purpose solutions that surpass industry best practices and...


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Electrical Engineer – Building Services

Cape Town: Intermediate SHERQ Officer posted by Construct Executive Search

Applicants must have the following requirementsMust have a Bachelors Degree or National Diploma in Safety Management or Occupational Health and Safety. Must...


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Intermediate SHERQ Officer

Cape Town: Financial Accountant posted by Executive Placings

Travel Management Company is looking for an Accountant to be based in Cape Town. This is a hybrid role.The main purpose of this role is to ensure accuracy...


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Financial Accountant

Cape Town: Regional Manager in Built-in Furniture Manufacturing Industry posted by Home Concept

Home Concept is looking for an experienced Regional Manager to join our team. In this role, youll lead sales, manage operations, and support teams to ensure...


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Regional Manager in Built-in Furniture Manufacturing Industry

Cape Town: New Business Consultant posted by Intercon Recruitment

Company based in Cape Town is looking for a Senior New Business Consultant Sales Increase and drive new business with a focus on quality and...


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New Business Consultant

Cape Town: Car Rental Agent – Urgent posted by Vogue Personnel

Join Our Team as a Car Rental Agent! Were looking for a dedicated and organized Car Rental Agent to join our dynamic team and play a key role in ensuring...


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Car Rental Agent – Urgent

Cape Town: New Vehicle Sales Executive posted by Intercon Recruitment

Dealership in Cape Town is looking for an experienced New Vehicle Sales Executive with previous Motor Dealership New Vehicle Sales Experience. Salary Basic...


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New Vehicle Sales Executive

Cape Town: Tour Operator – Urgent posted by Vogue Personnel

Exciting Career Opportunity in Southern Africa Travel!Are you passionate about travel and adventure? Do you have the skills and drive to make unforgettable...


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Tour Operator – Urgent

Cape Town: Senior Construction Contracts Manager posted by Construct Executive Search

Applicants must have the following requirementsMust have a Bachelors Degree or Diploma in Building or Civil Engineering.Must be registered with SACPCMP as a...

View Job  Johannesburg: senior accountant

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Senior Construction Contracts Manager

Cape Town: Business Development Manager – Urgently Needed posted by One Source ICT

One Source ICT is an innovative technology company specializing in Information and Communication Technology ICT solutions. With a focus on excellence and...


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Business Development Manager – Urgently Needed

Cape Town: Sales Representative | New Business Consultant posted by Intercon Recruitment

Company based in Cape Town is looking for a Sales Representative New Business Consultant to Increase Sales and drive new business with a focus on quality...


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Sales Representative | New Business Consultant

Cape Town: SALES MANAGER posted by The Recruitment Guy

Title SALES MANAGERArea Cape Town PE HubsIndustry Rental Hire Working of height machinery and equipment Trade Desk Ref No. TRG 2303Salary TCT R71...


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SALES MANAGER

Cape Town: IT Manager – Urgently needed posted by Edelson & Associates

IT Manager Cape Town R45000 NEG Working Knowledge of Microsoft Admin Centres and Licensing. Knowledge of SQL database Management. Also on site...


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IT Manager – Urgently needed

Cape Town: SITE AGENT posted by Furipoint pty,ltd

Furipoint is excited to announce that we are currently expanding our team and are looking for highly motivated and skilled professionals to fill the Site...


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SITE AGENT

Cape Town: QUANTITY SURVEYORS posted by Furipoint pty,ltd

Furipoint is excited to announce that we are currently expanding our team and are looking for highly motivated and skilled professionals to fill the...


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QUANTITY SURVEYORS

Cape Town: Quality control inspector – PLEASE READ BEFORE APPLYING posted by Prokon

Position Quality Control Inspector Fresh Fruits Vegetables? Location Epping Private Market, Cape Town You need to reside in the Western Cape? Starting Date...


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Quality control inspector – PLEASE READ BEFORE APPLYING

Cape Town City Centre: Accounts Payable Specialist

Key Responsibilities Process and verify invoices, expense reports, and payment requests Reconcile vendor statements and resolve discrepancies Maintain...


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Accounts Payable Specialist

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