Job Description
About the Role
We are seeking a highly organised Executive Assistant to support reservations, administration and the day-to-day coordination of our boutique luxury hotel in Cape Town. As a key member of our small team, you will be responsible for managing the operational aspects of the property, ensuring that everything runs smoothly behind the scenes.
Key Responsibilities
- Manage reservation enquiries via phone and email
- Prepare quotations, confirmations and maintain accurate booking records
- Monitor availability, rates and occupancy
- Maintain organised administrative systems and reporting
- Prepare daily, weekly and monthly operational reports
- Reconcile bookings and payments
- Assist with financial administration including invoicing and reconciliations
- Follow up with departments to ensure administrative tasks and reporting are completed
- Provide occasional operational support and guest interaction when required
Requirements
- Strong administrative and organisational skills
- Experience in hotel reservations, front office or hospitality administration
- Excellent attention to detail and numerical accuracy
- Confidence to follow up and keep departments accountable
- Proficiency in Microsoft Office, especially Excel
- Professional, warm and adaptable approach
- Experience in account management, bookkeeping or financial administration would be beneficial
Qualifications
N/A
Salary & Benefits
N/A
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Admin / clerical / secretarial Jobs in Cape Town Region
The admin, clerical, and secretarial roles in Cape Town region are typically found across various industries, with the financial services sector often being a common employer. Generally, these positions require administrative support to ensure efficient office operations, communication, and record-keeping. Typically, individuals in this field work in a fast-paced environment, providing essential support to teams and organisations.
In terms of compensation, salaries for admin, clerical, and secretarial roles vary widely depending on factors such as experience, company size, industry sector, and level of seniority. Broadly speaking, common salary ranges for these positions range from R30 000 to R60 000 per annum, although it’s essential to note that actual salaries can differ significantly based on individual circumstances. For example, experienced professionals in larger organisations or those working in high-demand industries may earn higher salaries.
Common skills required for admin, clerical, and secretarial roles include proficiency in Microsoft Office applications, excellent communication and interpersonal skills, attention to detail, organisational abilities, time management, and adaptability. Additionally, having experience with HR systems, accounts payable, and inventory management can be beneficial in some instances. Typically, individuals in this field are expected to be highly organised, efficient, and able to work well under pressure.
These roles are commonly found in a range of industries, including financial services, technology, manufacturing, and healthcare. In the finance sector, for instance, administrative professionals may support investment teams or manage accounts payable and receivable. In the technology industry, they may provide technical support or assist with project coordination. Manufacturing organisations often require admin staff to handle logistics, inventory management, and order processing.
Career development opportunities for individuals in this field are generally good, with many graduates progressing into senior administrative roles or moving into related fields such as human resources, marketing, or business administration. With experience and additional training, admin professionals can advance to specialist positions, such as executive assistants, operations managers, or team leaders.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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