Cape Town City Centre: Financial Assistant

Job Title: Financial Assistant Location: Warehouse-based Job Summary The Financial Assistant provides administrative and accounting support to the warehouse and finance teams. This role is responsible for managing supplier invoices, supporting accounts payable processes, maintaining customer and supplier records, and assisting with general warehouse administration. The role also manages the company information inbox, ensuring customer queries are resolved efficiently or directed to the appropriate department. The position also supports operational tasks and month-end processes when required. Key Responsibilities Accounts Payable & Financial Administration · Capture supplier invoices for all South African and EU suppliers (excluding stock invoices). · Manage and monitor the Accounts Payable (AP) inbox. · Capture employee expense claims and prepare the weekly payment list for submission to Ntando. · Match supplier invoices to relevant documentation and records. · Perform supplier reconciliations for both South African and EU suppliers. Customer & Claims Administration · Create and maintain new customer accounts on Cella and Sage. · Capture and process customer claims. · Manage the company Info inbox, responding to customer queries directly where possible and referring enquiries to the relevant departments when required. Warehouse & Office Administration · Handle general office housekeeping tasks, including placing orders via Sixty60 and Aquazania. · Assist with month-end warehouse stock counts. · Maintain organized records and administrative documentation. Team Support · Provide ad hoc administrative and operational support to Finance & Operations teams as required. · Assist with additional warehouse or finance-related tasks when needed. Key Skills & Competencies · Strong administrative and organizational skills · High attention to detail and accuracy · Basic accounting or bookkeeping knowledge · Ability to manage multiple tasks and deadlines · Strong communication and customer service skills · Proficiency in accounting/ERP systems (experience with Sage X3 advantageous) Preferred Experience · Previous experience in accounts payable, finance administration, or a similar role. · Experience handling customer enquiries or shared inbox management. · Experience with supplier reconciliations and invoice capturing. If you do not hear from us within 3 weeks do consider you application unsuccessful