Cape Town: Digital Operations & Executive Assistant posted by Time Personnel

• Matric, and tertiary qualification in business or entrepreneurship are advantageous
• Exceptional tech-skills and a keen interest in always learning more
• Experienced with Google Workspace (Drive, Docs, Sheets, Slides)
• Comfortable with Dropbox, Slack, Zoom, calendar syncing etc
• Highly competent with AI tools (Gemini, ChatGPT, Notta, transcription platforms)
• QuickBooks or similar accounting software experience is beneficial
• Understands investor language (or can learn quickly)
• Strong analytical thinking
• Own laptop and fast wi-fi connectivity for working remotely

 
DUTIES
 
Digital Operations & Data Room Management (core of the role)

• Maintain and structure the company’s document and data room for easy access to Investor documents, Engineering diagrams, EIAs, permits, technical files etc
• Ensure latest documents from international teams are accurately filed
• Prepare investor packs, document bundles and meeting folders
• Manage presentation files (pitch decks, updates, technical summaries etc) 

Meeting, Diary & Coordination

• Manage diaries for the founder and CGO
• Coordinate meetings across multiple time zones (SA, Europe, UK and Asia)
• Set up investor calls, engineering calls, internal operation calls and record meetings 

Document & Agreement Workflow

• Track status of various agreements and contracts with shareholders and investors and site development documents, and ensure all outstanding items are followed through
• Liaise with lawyers, advisors, investors and operations teams to keep momentum

Financial Admin & QuickBooks (Basic)

• Coordinate with finance team and assist with capturing expenses, reconciling statements, support with reimbursement processes and simple ledgers

 AI-Driven Productivity

• Use Gemini / ChatGPT to Summarise documents, draft emails, turn raw notes into structured actions, build slides/presentations and improve processes
• Must be fluent in prompting and using AI tools efficiently

 Digital Marketing Support (Light)

• Coordinate updates to the website and assist with basic social media posts
• Liaise with designers (logo, pitch deck, etc.) and keep brand assets organised

 Executive Support (Non-household)

• Prepare itineraries for travel, and meeting schedules
• Help build presentations and keep consistent with the brand

 
Salary: R negotiable dependent on experience
 
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