Centurion: Personal Assistant posted by Emporium Human Capital

3. Duties & Responsibilities Appointment & Calendar Management Book, schedule, and confirm client appointments. Manage calendars for directors, accountants, or bookkeepers. Send reminders to clients and ensure all meetings are prepared for. Monthly Billing & Collections Prepare and process monthly billing and invoices. Send statements to clients and follow up on outstanding payments. Work with the accounts team to ensure accurate billing and allocation of payments. Administrative & Reporting Update SLA documents and ensure all client information is accurate and up to date. Compile monthly sales reports, performance reports, and administrative summaries. Assist with maintaining digital and physical filing systems. Prepare documents, correspondence, and communication on behalf of management. Office Management Oversee office operations to ensure efficiency. Manage clock-in systems and timesheet administration. Track staff time allocations for billing and project reporting. Monitor office supplies and place orders when needed. Assist with onboarding processes for new staff (documentation, scheduling, access setup). Support to Management Handle confidential information with discretion. Support Directors/Accountants with ad-hoc tasks, project coordination, and admin. Ensure all deadlines are met and follow-ups are done timeously. 1. Qualifications Matric (essential). Certificate or Diploma in Office Administration, Business Administration, or related field (advantageous). Basic understanding of bookkeeping/accounting principles (advantageous but not essential). Strong computer literacy: MS Office (Excel, Word, Outlook), Google Workspace. Experience with accounting systems such as Sage, Xero, QuickBooks or similar (advantage). Excellent communication and organisational skills. High attention to detail and accuracy. Ability to multitask and work under pressure in a deadline-driven environment. 2. Experience 23 years experience as a Personal Assistant, Office Administrator, or similar role. Experience in a bookkeeping, accounting, financial services, or professional services environment highly beneficial. Proven experience in: Booking and confirming appointments. Managing calendars and scheduling. Handling monthly billing and invoicing processes. Following up on outstanding payments/collections. Administrative reporting and document management. Office management and staff timekeeping systems.