Job Description
Job Purpose:
To provide administrative and clerical support to ensure the efficient operation of the office, including coordination between the company and its suppliers, managing documentation, and supporting operational processes such as quotations, stock control, and technician workflow tracking.
Key Responsibilities:
- Act as a liaison between the company and its suppliers, addressing queries related to quotations, equipment, and service delivery.
- Ensure all financial and administrative transactions comply with company policies and statutory requirements, including accurate handling of VAT on invoices.
- Generate and distribute quotations to both existing and prospective customers, including follow-up and due reminder letters.
- Review, update, and maintain customer agreements on an annual basis.
- Manage and respond to customer complaints in a professional and timely manner, escalating where necessary.
- Maintain an effective filing system, ensuring all company documents are accurately recorded and easily accessible.
- Issue, track, and manage stock and equipment from the stockroom, ensuring proper inventory control.
- Record, compile, and distribute minutes for internal company meetings.
- Monitor and track purchase orders and quotations to ensure timely completion of calibration and repair services.
- Manage job cards and checklists for onsite calibrations, ensuring all required documentation is completed.
- Update and maintain the daily workflow board for technicians to ensure efficient task allocation and progress tracking.
Minimum Requirements:
- Grade 12 (Matric)
- Relevant administrative qualification will be advantageous
- Minimum of 35 years experience in an administrative or clerical role
- Skills and Competencies:
- Strong organizational and administrative skills
- Attention to detail and accuracy
- Good communication and interpersonal skills
- Ability to manage multiple tasks and meet deadlines
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Basic understanding of accounting principles and VAT processes
- Problem-solving ability and customer service orientation
Please send your CV to: .za and .za
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Other Finance/Accounting Jobs in Kwazulu-Natal
In Kwazulu-Natal, South Africa, the finance and accounting profession is a vital component of various industries, contributing to the country’s economic growth and stability. Typically, job seekers in this field can expect to find opportunities across a range of sectors, including financial services, technology, manufacturing, and more.
Generally speaking, salaries for finance and accounting professionals in Kwazulu-Natal vary widely depending on factors such as level of experience, company size, industry sector, and specific role requirements. Typically, junior positions in this field may command salary ranges between R400 000 to R700 000 per annum, while senior roles can fetch salaries between R1 million to R3 million per annum or more. However, it’s essential to note that these are broad estimates and actual salaries can vary significantly based on individual circumstances.
Common skills for finance and accounting professionals in Kwazulu-Natal include proficiency in financial software such as SAP, Oracle, or Microsoft Dynamics, as well as strong analytical and problem-solving skills. Typically, candidates with a degree in finance, accounting, or related fields, as well as certifications like the CFA or CA (South Africa) designation, are highly sought after. Other essential skills often include excellent communication and leadership abilities, as well as the capacity to adapt to changing business environments.
Various industries commonly employ finance and accounting professionals, including the financial services sector, technology industry, manufacturing sector, and more. The financial services sector is particularly prominent in Kwazulu-Natal, with many banks, insurance companies, and other financial institutions operating in the province. Technology companies are also increasingly looking for skilled finance professionals to manage their finances and operations.
Career development opportunities for finance and accounting professionals in Kwazulu-Natal are numerous. Typically, senior roles may involve managing teams of junior accountants or financial analysts, while more experienced professionals can move into leadership positions such as Chief Financial Officer (CFO) or Director of Finance. Others may choose to specialize in areas like forensic accounting, tax consulting, or risk management, offering a range of career progression paths and opportunities for advancement.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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