• BCom Accounting or similar degree
• Completed SAICA / SAIPA articles 
• 6 years Accounting experience
• Must have experience within a corporate environment (Outside of an audit / accounting firm)
• Pastel experience
• BillQuick experience is preferred
• Advanced Microsoft Excel skills 
• Good communication skills 
• Fluent in English
• Ability to work under pressure 
• Valid drivers license and own reliable transport 

Behavioral Competencies

• Maintains confidentiality: Ensures that all sensitive financial data, reports, and company information are kept confidential and shared only with authorized individuals.
• Attention to detail: Exhibits high attention to detail when reconciling accounts, preparing financial reports and ensuring accuracy in all financial transactions
• Analytical thinking: Utilizes strong analytical skills to review complex financial data, identify discrepancies and ensure the integrity of financial records and statements
• Sound judgment: Makes informed, balanced decisions based on financial data, ensuring that actions align with company policies and financial best practices, especially when under pressure
• Clear, professional communication: Communicates complex financial information clearly and professionally across all levels, ensuring that stakeholders understand reports, variances, and other financial matters
• Proactive and solutions-oriented: Takes initiative to identify problems and proposes solutions. Continuously seeks ways to improve financial processes and resolve issues before they escalate
• Continuous improvement mindset: Actively pursues opportunities to enhance skills, stay current with financial regulations, and implement improvements in accounting practices and systems

Responsibilities:

Financial Reporting

• Manage Accurate General Ledger Entries: Ensure all financial transactions are recorded correctly in the general ledger, ensuring they reflect the true financial position of the business
• Reconcile All Bank Accounts And Balance Sheet Accounts: Perform monthly reconciliations for all bank accounts and balance sheet accounts to ensure consistency between bank records and internal ledgers
• Assist With Year-End Preparation: Prepare all necessary documentation and liaise with external auditors during the year-end audit process, ensuring that all financial records are up to date and compliant with relevant standards
• Maintain Fixed Asset Register: Maintain the fixed asset register monthly including additions/disposal of fixed assets, processing depreciation journals thereby ensuring proper record-keeping of all company assets.
• Prepare Ad Hoc Financial Reports: Prepare reports as requested by management, such as cost analysis, cash flow forecasts, and financial projections, ensuring timely submission when required.
• Month-End Close: Ensure that all monthly transactions are completed within the specified month-end deadlines.

Creditors, Payments & Forex Advances

• Oversee And Manage Payments For Company’s Creditors: Manage the approval and payment of supplier invoices, ensuring timely payment and adherence to contractual terms
• Ensure All Invoices Are Verified And Processed Accurately: Review and verify that all invoices match purchase orders or contracts, ensuring that any discrepancies are resolved before processing.
• CHECK CREDITORS Reconciliations: Ensure that all creditors reconciliations are completed prior to payments for all regular creditors.
• Staff Forex Advances: Manage all forex advance requests by completing the necessary forms, ordering from forex providers and processing requests in a timely manner. Ensure that the Forex Advance reconciliation is maintained and reconciled monthly.

Revenue: BillQuick to Pastel

• Revenue Reconciliation: Reconcile all invoices between BillQuick and Pastel systems, ensuring any discrepancies are identified and addressed.
• Customer Statements: Prepare and send statements to clients based on correct data, ensuring accuracy and timely delivery.
• Sub-Let Rental Invoicing: Accurate and timely invoicing of sub-let rentals. Update the Spire rental spreadsheet each month based on rental invoices.

Payroll (Outsourced)

• Perform Monthly Payroll Input: Provide the necessary data for payroll, including mileage claims, leave entitlements and salary input sheets. Work closely with outsourced payroll services to ensure all information is accurate and processed on time.
• Check Payroll File for Payment: Check and confirm the payroll file prior to submission for payment. Payroll file should contain all required changes submitted and be free of any errors.
• Payroll Reconciliation: Ensure all payroll journals are processed correctly within the accounting system and that all Payroll related reconciliations are completed accurately and timeously.
• Staff Loan Agreements: Prepare and maintain all staff loan agreements with accurate documentation and records. Perform monthly journals and reconciliations.

Creditors, Employee Expenses & Payments

• Oversee And Manage Payments For Company’s Creditors: Manage the approval and payment of supplier invoices, ensuring timely payment and adherence to contractual terms.
• Ensure All Invoices Are Verified And Processed Accurately: Review and verify that all invoices match purchase orders or contracts, ensuring that any discrepancies are resolved before processing.
• Manage And Pay Employee Expenses: ensuring that all employee expenses are approved and paid in accordance with company policy.

Cash Flow Management

• Monitor daily cash flow and provide weekly cash flow forecasts: Regularly monitor the company’s cash position and provide accurate forecasts to ensure sufficient cash flow to meet operational needs.
• Maintain positive monthly cash flow and ensure adequate reserves: Ensure the company maintains a positive cash flow on a monthly basis, and work to build and protect the company’s reserves to mitigate unforeseen cash flow issues.

 
SUPPORTING RESPONSIBILITIES

Financial Reporting

• Monthly Management Accounts: Distribute the standard financial reports monthly. Ensure reports are timely and accurate to assist management in decision-making.
• Budgeting & Forecasting
• Support in preparation of annual budgets and financial forecasts: Work with senior management to help create detailed budgets and financial forecasts that reflect the company’s goals and financial outlook for the coming year.
• Monitor actual vs budget and report on variances: Regularly compare actual financial performance with the budgeted figures and provide detailed variance reports to identify areas for improvement or concern.

Taxation & Compliance

• Assist with the preparation and submission of VAT, PAYE/UIF/SDL and Emp201 returns to SARS: Ensure accurate and timely submission of tax returns, in compliance with South African Revenue Service (SARS) regulations, to avoid penalties.
• Assist With Annual Income Tax Submissions (ITR14) And Provisional Tax (IRP6): Assist in the preparation and submission of annual income tax returns and provisional tax payments, ensuring all documents and filings are compliant and completed before deadlines
• Ensure Compliance With SARS Regulations And Filing Deadlines: Stay up-to-date with all relevant tax laws and regulations to ensure compliance, and monitor deadlines to prevent penalties
• Assist With Company Secretarial Requirements: Support the company’s legal and compliance team by assisting with corporate governance requirements, including the filing of company returns.
• BEE Compliance: Assist management with BEE by ensuring the accurate processing of BEE transactions including learnerships, study aid, donations. Ensure that all creditors BEE statuses are updated annually and recorded for BEE audit purposes.

Other:

• Purchases – DRC: Manage journal entries for DRC purchases using invoices from suppliers and BillQuick
• Sales – DRC: Record sales transactions for DRC in journals based on sales invoices
• Cashbook – DRC: Manage cashbook entries for DRC-related transactions based on bank statements
• VAT reconciliation – DRC: Reconcile VAT transactions for DRC using Excel and Pastel to ensure accuracy and compliance
• Taxation – DRC: Manage and reconcile DRC taxation records using Pastel and Excel for accurate reporting and compliance

Please note only shortlisted candidates will be contacted. If you have not heard from us in 2 weeks, please consider your application unsuccessful. 

Click Go Apply to apply online!

More related positions