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Eastern Cape: Shipping Coordinator posted by Staff Solutions

Eastern Cape: Shipping Coordinator posted by Staff Solutions

Posted on 2025-07-30 00:00:00

Job Summary

Job Responsibilities: 

  • Coordinate with port authorities, cargo agents, and ship owners to confirm berth availability and align vessel lay can dates.
  • Maintain up-to-date vessel schedules and proactively communicate expected arrival/discharge timelines with all stakeholders.
  • Ensure complete and timely preparation, submission, and tracking of all port documentation (e.g., Notice of Readiness, Statement of Facts, Arrival Notice, Bill of Lading, Cargo Manifest).
  • Serve as a liaison between the shipping line, port authority, customs, and cargo receivers to streamline documentation flow and vessel clearance.
  • Monitor and manage vessel nomination, laytime, and clearance processes to minimize demurrage exposure.
  • Cross-check charter party agreements and discharge terms to ensure operational alignment and contractual compliance.
  • Facilitate surveyor appointments, sampling requirements, and issuance of quality certificates and weight records.
  • Maintain accurate records of vessel documentation, schedules, laytime calculations, and port charges.
  • Support internal teams with vessel updates and documentation required for post-discharge inland movement.
  • Coordinate and oversee vessel discharge operations of bulk materials, ensuring safety, compliance, and efficiency.
  • Act as the primary liaison between vessel crew, stevedores, port authorities, customs, surveyors, and cargo receivers.
  • Plan and prepare for vessel arrival by organizing discharge schedules, berth allocation, and equipment (e.g., conveyors, hoppers).
  • Ensure proper handling of material to minimize losses, contamination, and environmental impact.
  • Verify and process all necessary documentation (e.g., Bill of Lading, discharge instructions, material quality certificates, weighbridge records).
  • Monitor cargo flow from vessel to storage or transport vehicles (bulk trucks) and coordinate onward dispatch with the inland logistics team.
  • Ensure compliance with health, safety, and environmental (HSE) standards specific to bulk powder handling at port.

Job Requirements: 

  • Bachelor’s degree in Logistics, Maritime Studies, Engineering, or related field.
  • Minimum 3–5 years of experience in bulk shipping or port operations, ideally with powder materials.
  • Strong understanding of handling equipment and techniques for dry bulk materials.
  • Familiarity with port authority protocols, customs procedures, and vessel logistics.
  • Excellent communication and stakeholder management skills.
  • Proficient in MS Office and port/shipping operations software.
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