Edenvale: HR and Payroll Administrator posted by Placement Point

About the Role

Placement Point, a trusted provider of high-quality Printing & Packaging solutions in Johannesburg, is seeking an experienced HR and Payroll Administrator to join our team. As a key member of our Human Resources department, you will be responsible for ensuring the smooth operation of our payroll processes, employee relations, and overall HR administration.

Key Responsibilities

• Support vacancy management, recruitment processes, job descriptions, hiring requests, and recruitment budgets
• Coordinate shortlisting, interviews, assessments, interview reports, and offer letters
• Ensure vacancies are filled within agreed timelines with quality hires
• Maintain accurate recruitment documentation and compliance records
• Support the full induction process including new employee details, employment contracts, onboarding checklists, and policy distribution
• Facilitate smooth integration of new hires into the organisation
• Maintain productive and compliant onboarding outcomes
• Support employee grievances, disciplinary processes, and labour legislation compliance
• Assist with investigations, hearings, and documentation
• Maintain accurate ER records and case files
• Contribute to improved employee engagement and fair outcomes
• Assist in compiling KPI frameworks, appraisal schedules, and performance documentation
• Coordinate manager feedback and performance data collection
• Support completion of performance reviews and development plans
• Track performance improvement actions
• Conduct skills gap analysis and support training budget planning
• Identify employee development needs and liaise with training providers
• Maintain training plans, registers, and reports
• Support improved employee capability and development outcomes
• Maintain employee records, leave forms, schedules, contracts, and HR system data
• Process monthly timesheets and ensure accurate HR documentation
• Keep employee files updated and compliant
• Produce accurate leave and HR reports
• Assist in compiling data for annual WSP and ATR submissions
• Support Employment Equity reporting requirements
• Maintain compliance documentation and certificates
• Maintain employee master data on the payroll system
• Capture and update employee changes including new hires, terminations, and salary adjustments
• Verify payroll input data including timesheets, overtime, leave, commission, bonuses, and statutory deductions
• Process the monthly payroll cycle including prerun, review, and final run
• Ensure statutory compliance with SARS, UIF, and pension/provident fund requirements
• Generate payslips, payroll reports, and ensure employees are paid on time
• Reconcile payroll registers, system reports, GL extracts, bank files, and statutory returns
• Investigate variances and prepare variance explanations
• Ensure payroll balances fully between system, GL, and bank payments
• Maintain audit-ready payroll records with minimal unreconciled variances
• Apply labour legislation, internal policies, and audit requirements
• Handle confidential employee and company information in line with POPIA
• Ensure lawful, minimal, and secure processing of personal data
• Maintain updated policies, compliance documentation, and audit readiness
• Report data breaches according to company procedures
• Compile survey feedback and support wellness initiatives
• Track participation and engagement levels
• Support initiatives that improve morale and employee experience
• Assist with performance data collation and competency frameworks
• Support development of succession plans and talent pipelines
• Compile HRIS data, headcount reports, and turnover statistics
• Produce monthly HR dashboards and insights for management
• Support resignation processes, exit interviews, and documentation
• Capture final payroll inputs and ensure compliant offboarding
• Maintain exit reports and closure records
• Assist in maintaining organisational Health & Safety principles
• Log COID and IOD cases and maintain accurate safety records
• Work within the company’s Quality Management System
• Ensure correct QMS documentation is used and version controlled
• Document NCAs and ARs where required
• Improve processes and policies to support organisational goals
• Monitor adherence to procedures and promote administrative excellence
• Support accident prevention through vigilance and compliance
• Minimise audit findings and maintain alignment with the Company QMS
• Ensure NCAs are raised, investigated, and closed timeously
• Support continuous improvement through BEST recommendations

Requirements

• National Diploma or Bachelor’s degree in Human Resource Management, Human Resources, Business Administration, or a related field
• Diploma or certification in Payroll Administration (advantageous)
• Solid understanding of South African labour legislation (BCEA, LRA, SARS, and UIF requirements and processes)
• POPIA compliance and data protection principles

Qualifications

• Formal education/certifications. If NONE mentioned, SKIP this entire section