Job Description
- Schedule driver training sessions, inductions, assessments, and refresher courses.
- Prepare training documentation, attendance registers, and training packs.
- Maintain accurate training records, driver files, licenses, PDPs, and competency certificates.
- Track expiry dates and renewal requirements for driver documentation.
- Assist with onboarding and induction administration for new drivers.
- Receive, log, and track driver incidents, accidents, and non-conformances.
- Review incident reports, supporting documents, camera footage, and driver statements where applicable.
- Compile accurate incident reports for management review.
- Identify trends and recurring issues relating to driver behaviour, safety, or vehicle usage.
- Maintain incident registers and ensure all documentation is audit-ready.
- Assist the Driver Trainer with corrective actions, retraining requirements, and follow-up investigations.
- Ensure incidents are captured accurately and reported within required timelines.
- Prepare weekly and monthly incident and training statistics reports.
- Ensure all driver training and incident documentation complies with company standards and legal requirements.
- Liaise with drivers, supervisors, operations, and management regarding training and incident matters.
- Coordinate retraining sessions arising from incidents or poor driving performance.
- Maintain confidentiality of sensitive information and investigation outcomes.
- Respond to emails and calls related to training and incident administration.
- Capture and maintain accurate information on internal systems and spreadsheets.
- Assist with filing, scanning, document control, and general office administration.
- Support the Driver Trainer and transport department with ad hoc administrative duties.
- Grade 12 / Matric.
- Minimum 2–3 years’ administrative experience.
- Experience in transport, logistics, fleet administration, safety, or driver training advantageous.
- Experience handling incident reports or compliance documentation advantageous.
- Computer literate in Microsoft Office (particularly Excel, Word, and Outlook).
- Strong report writing and administrative skills.
- Excellent attention to detail and accuracy.
- Good communication and interpersonal skills.
- Ability to work under pressure and manage confidential information.
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Office Automation Jobs in Gauteng
In Gauteng, South Africa, the office automation field is experiencing steady growth due to the increasing demand for digital transformation and process efficiency. Typically, this sector drives business operations forward by automating routine tasks, improving data management, and enhancing overall productivity. Generally, office automation roles are in high demand across various industries, making it an attractive career path for job seekers.
When it comes to salaries, it’s essential to note that salary ranges vary widely depending on factors such as experience, company size, and industry sector. Broadly speaking, a common salary range for office automation professionals in Gauteng is typically between R500 000 to R1 million per annum, with some senior roles potentially exceeding this amount. However, please be aware that actual salaries may differ significantly due to individual circumstances.
Common skills required for office automation roles include proficiency in Microsoft Office software, experience with document management systems, knowledge of cloud-based applications, programming languages such as Python or Java, and data analysis skills. Typically, candidates with a degree in information technology or a related field are well-suited for these roles. Additionally, strong analytical and problem-solving skills, attention to detail, and excellent communication abilities are often essential.
Office automation professionals can be found across various industries, including the financial services sector, technology industry, manufacturing sector, and public administration. These roles often involve working closely with colleagues to implement process improvements, ensure data accuracy, and maintain system integrity.
Career development opportunities abound for office automation professionals in Gauteng. Typically, job seekers can expect career progression through promotions to senior roles or specialising in a specific area of interest, such as cloud computing or cybersecurity. Many companies also offer training and development programs to equip employees with the latest skills and technologies. By acquiring new skills and staying up-to-date with industry trends, office automation professionals can enjoy a fulfilling and rewarding career in this dynamic field.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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