Gauteng: Expediting Coordinator posted by Execustaff South Africa (Pty) Ltd

About the Role

We are seeking an experienced Expediting Coordinator to join our team at Execustaff South Africa (Pty) Ltd. As a key member of our logistics department, you will be responsible for ensuring timely delivery of customer orders and projects, while also coordinating expediting workflows across various stores and departments.

Key Responsibilities

• Drive on-time delivery of all customer orders and projects.
• Monitor, track, and prioritize orders, shipments, and projects to ensure deadlines are met.
• Coordinate expediting workflows across Stores, QC, Workshops, Buying, Goods Receiving, PrePackaging, and Dispatch.
• Manage source loading and collection lists (TIMS).
• Oversee delivery and collection lists, order confirmations, and order tracking.
• Manage loan, demo, and hire orders.
• Liaise with local and export customers via phone and email, providing regular status updates.

• Liaise with Buying, suppliers, vendors, and third-party service providers to expedite production and delivery.
• Conduct regular follow-ups with third-party suppliers to ensure commitments are met.
• Coordinate transport containers and manage late return penalties.
• Import new sources and manage supplier onboarding requirements.

• Oversee scheduling, staging, tracking, and reporting of daily dispatch activities.
• Ensure accurate packing, quality packing standards, and compliance with shipping instructions.
• Ensure all outbound paperwork (delivery notes, invoices, certificates, and signatures) is complete and accurate.
• Oversee administration and dispatch staff, including controllers and drivers.
• Monitor vehicle condition, fleet cards, fuel and maintenance budgets.

• Prepare and submit regular operational and compliance reports, including:
• DOH & DOE reports
• DU waste management reports
• Safeguards reporting
• IMS stock takes variance reports
• Monthly KPI and PRT reports
• Fusion and OPT reports

• Manage and maintain CMS and IMS platforms, including:
• Creating and maintaining customer profiles
• Monitoring profile usage
• IMS IR.192 and SE.75 compliance

• Manage import documentation for all new and refurbished projectors.
• Ensure shipping, customs, and regulatory documentation is accurate and complete.
• Handle NCR claims and closures for isotope-related complaints.
• Ensure compliance with all relevant laws, regulations, company policies, and QMS requirements.

• Conduct DRB and CPT loading cost analysis and arrange trips accordingly.
• Manage account queries including income in advance and blocked accounts.
• Monitor and control costs associated with expediting, transport, and dispatch.
• Ensure target gross profits (GPs) are met or exceeded.

• Work closely with Quality Control to ensure product and service standards are met.
• Actively assist in writing, implementing, monitoring, and improving departmental work instructions in line with the QMS.
• Identify process improvement opportunities to reduce delays and inefficiencies.
• Ensure staff have the necessary tools, training, and resources to perform their roles effectively.

Requirements

• Grade 12 minimum with tertiary education in Business Administration / Logistics Diploma or Degree
• SAP One experience – inherent requirement
• Excellent MS Office skills – Excel at Advanced level
• Good knowledge and experience of administrative processes
• Excellent communication, interpersonal, team and organizational skills.
• Demonstrate a high degree of integrity and discretion.
• Responsive team player with the interest to take initiative and work in a fast-paced environment.

Qualifications

• Logistics Experience (Exports and Imports)
• 5 Years Experience in a similar working environment