Gauteng: Personal Assistant / Executive PA posted by HandPicked Recruitment

• Matric (essential)
• Own vehicle and valid driver’s licence (essential)
• Must live within 20 km of Waverley, Johannesburg
• 3+ years experience as a Personal Assistant, Office Administrator or Executive Assistant
• Advanced Microsoft Outlook experience
• Google Workspace proficiency
• Excel skills at intermediate to advanced level
• Experience with SAGE Accounting
• Experience with project management tools such as Monday.com, Asana or Trello
• Excellent verbal and written communication skills
• Exceptional attention to detail
• Highly organised, proactive, and professional
• Ability to manage multiple priorities in a fast-moving small team

 
Key Responsibilities:

• Manage the Director’s diary, meetings, scheduling, and follow-ups
• Record, prepare, and distribute meeting minutes
• Maintain daily, weekly, and monthly operational rhythms
• Check and reconcile various checklists and spreadsheets
• Assist the team with workflow management, task coordination, and deadlines
• Perform HR administration, including leave, personnel files, onboarding, and training recordkeeping
• Process supplier invoices and assist with client invoicing
• Oversee office logistics, couriers, Uber requests, and inventory control
• Liaise between the Director and the accountant on financial processes
• Provide high-level administrative, operational, and executive support

Only shortlisted candidates will be contacted